Personal Assistant

شركة دلهام العالمية للعقارات; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

شركة دلهام العالمية للعقارات in Jeddah seeks a diligent Personal Assistant to support the Executive Board Chairman. You will organize schedules, arrange meetings, and manage reminders with strict confidentiality.

Ideal candidates are fluent in English (Arabic is a plus), proficient in Microsoft Office, and familiar with Saudi governmental portals. Flexibility for emergencies and after-hours work is required, with valid Saudi driving license considered a plus.

Qualifications

• Proven experience working as a personal assistant.
• Strong organizational skills and the ability to perform multiple tasks with attention to detail.
• Ability to work independently, maintain confidentiality, and exercise good judgment.
• Excellent communication skills in English (Arabic language is an additional asset).
• Proficient in Microsoft Office and familiar with governmental portals in the Saudi Arabian jurisdiction.
• Flexibility in working hours and readiness to work during emergencies.
• Possession of a valid Saudi driving license is an additional asset.

Responsibilities

• Scheduling the Executive Board's work, coordinating appointments and follow-ups, and sending reminders.
• Booking travel, hotel, and car rental; processing visa applications as required for domestic and international trips.
• Supervising villa and house staff; ensuring effective task distribution and monitoring attendance.
• Settling service fees, invoices, utilities, and managing petty cash for daily expenses.
• Communicating with suppliers and service providers for maintenance, repairs, or installations; evaluating new suppliers and service quality.
• Accessing official governmental portals to complete transactions and services requested by the Executive Board Chairman.

Skills

Personal assistant experience

Organizational skills

Multitasking

Confidentiality

English communication

Tools

Microsoft Office

Job description

Schedule Organization and Appointment Management:

Organizing the work schedule of the Executive Board and its follow-ups, including appointments, meetings, and reminders.

Coordinating with relevant stakeholders (internal and external) regarding appointments and follow-ups.

Travel and Reservations:

Booking flight tickets, hotel accommodations, and car rental services for domestic and international trips.

Processing visa applications and activities as required.

Management of Villa and House Staff:

Supervising the villa staff and coordinating between them.

Ensuring efficient task distribution and monitoring attendance and job performance of employees.

Property and Utilities Management:

Settling service fees, service invoices, and utility-related bills.

Monitoring financial entitlements to ensure timely payments for specified appointments and avoiding delays.

Managing petty cash (daily cash expenses).

Coordination with Suppliers and Service Providers:

Communicating with suppliers, contractors, and service providers for maintenance to carry out repairs or installations or general maintenance tasks in the villa.

Searching for new suppliers as needed, and monitoring service quality and adherence to schedules.

Governmental Procedures and Transaction Completion:

Accessing official governmental portals and managing them to complete transactions and services requested by the Executive Board Chairman (such as approvals, permits, etc.).

Skills

Requirements:

Proven experience working as a personal assistant.

Strong organizational skills and the ability to perform multiple tasks with attention to detail.

Ability to work independently, maintain confidentiality, and exercise good judgment.

Excellent communication skills in English (Arabic language is an additional asset).

Proficient in Microsoft Office and familiar with governmental portals in the Saudi Arabian jurisdiction.

Flexibility in working hours and readiness to work during emergencies.

Possession of a valid Saudi driving license is an additional asset.