Office Operations Lead

MSD; Riyadh; On-site; SAR 446,000 - 725,000; Full time

Job summary

Our Company in Saudi Arabia is seeking a high-impact executive operations partner to support the Managing Director. The role blends executive support with coordinating business operations, including reviews and office management across Riyadh and Jeddah.

You will engage with regional and global teams to drive priorities and enable timely decisions. You will join the leadership team at RHQ, contribute to development, and help shape an inclusive culture while growing your career in a high-stakes

Qualifications

• Bachelor's degree with full professional fluency in Arabic and English.
• Experience in executive support, business operations, or office management is valued.
• Strong organizational skills and discretion are essential.

Responsibilities

• Act as trusted extension of the Managing Director, managing calendar, meetings, and correspondence.
• Coordinate domestic and international travel, visas, itineraries, and expenses.
• Shape and execute key business activities and governance forums with cross-functional teams.
• Oversee day-to-day operations of Riyadh and Jeddah offices, facilities, vendors, and budgets.

Skills

Executive support

Operations coordination

Calendar management

Cross-cultural communication

Education

Bachelor's degree

Job description

THE OPPORTUNITY

This is a high-impact opportunity for an ambitious high-potential professional to become a trusted right-hand partner to the Managing Director driving business operations across Our Company in Saudi Arabia and leading the day-to-day operations of Our Company s offices in Riyadh and Jeddah. The role combines executive support to the Managing Director with direct accountability for coordinating business operations including key business reviews talent reviews risk reviews and coordination with external parties as well as for all elements of office management in Riyadh and Jeddah. Sitting at the heart of the organization it helps senior leadership particularly the Managing Director turn priorities into action. As a member of the leadership team of Our Company in Saudi Arabia Regional Headquarters RHQ you will help shape its ongoing development and evolution. You will join a warm inclusive and purpose-driven culture gain broad exposure to senior leaders and global colleagues and build a strong platform for career growth while contributing to work that improves and saves lives.

KEY RESPONSIBILITIES

Trusted partner to the Managing Director

Act as a trusted extension of the Managing Director anticipating needs protecting focus and ensuring priorities move forward with pace and discretion. Manage the Managing Director s calendar leadership rhythm meetings and correspondence and drive follow-through on key actions and decisions. Coordinate domestic and international travel visas itineraries and expenses to create seamless executive experience. Handle sensitive and confidential information with sound judgment professionalism and absolute discretion. Connect the Managing Director s office with local regional and global teams building trusted relationships and enabling clear timely communication.

Business operations and communication

Full accountability for shaping and executing key business activities and meetings including commercial and business reviews governance forums risk management forums and external sessions. Prepare and coordinate leadership meetings business reviews visits and special projects track commitments and help convert decisions into action. Own the monitoring and reporting of quarterly scorecards maintaining visibility on key business priorities and proactively engaging relevant teams to track progress and highlight areas requiring attention. Support selected cross-functional business initiatives coordinating stakeholders timelines and deliverables to keep priorities moving forward.

Office operations and employee experience

Lead the day-to-day operation of Our Company s Saudi Arabia offices in Riyadh and Jeddah including facilities workplace services vendors records and budgets. Shape a welcoming efficient and engaging workplace that reflects Our Company s warm collaborative and inclusive culture. Plan leadership visits town halls employee events and team activities with exceptional hospitality and attention to detail. Guide administrative colleagues and service partners reinforcing consistent standards teamwork and a customer-focused mindset.

Continuous improvement and growth

Take full responsibility for simplifying processes and introducing practical improvements that make the operations of the Our Company s offices easier faster and more effective. Take ownership speak up contribute ideas and step into new challenges as the business evolves. Proactively identify your development aspirations and build a plan with the Managing Director to learn grow and achieve your career goals. Take on expanding business responsibilities and projects over time based on organizational needs and individual development while consistently delivering to a high standard.

SKILLS

Typically 3-5 years of relevant experience in executive support business operations project coordination office management administration workplace services or a similarly fast-paced coordination role Strong organization judgment and follow-through with the ability to manage competing priorities and anticipate what is needed next Strong business curiosity and an interest in developing broader capabilities in business operations project management and cross-functional collaboration Excellent communication and relationship-building skills with confidence working across cultures functions and levels of seniority A positive service-minded and collaborative approach that helps others succeed and strengthens team culture High integrity emotional intelligence discretion and resilience Strong digital capability including Microsoft 365 tools and curiosity about smarter ways of working Bachelor s degree with full professional fluency in Arabic and English Experience in a dynamic environment vendor management events or workplace operations is valued but not essential.

Preferred Skills

Typically 3-5+ years of relevant experience in executive support, business operations, project coordination, office management, administration, workplace services or a similarly fast-paced coordination role. Strong organization, judgment and follow-through, with the ability to manage competing priorities and anticipate what is needed next. Strong business curiosity and an interest in developing broader capabilities in business operations, project management and cross-functional collaboration. Excellent communication and relationship-building skills, with confidence working across cultures, functions and levels of seniority. A positive, service-minded and collaborative approach that helps others succeed and strengthens team culture. High integrity, emotional intelligence, discretion and resilience. Strong digital capability, including Microsoft 365 tools, and curiosity about smarter ways of working. Bachelor s degree with full professional fluency in Arabic and English. Experience in a dynamic environment, vendor management, events or workplace operations is valued but not essential.

WHY JOIN OUR COMPANY S

Our Company offers meaningful responsibility direct learning from senior leaders and an inclusive culture that values kindness curiosity courage and diverse perspectives. For the right person this role can be a launchpad into business operations project management corporate affairs people leadership or another path aligned with individual strengths and aspirations. If you are ready to work at the center of the business and grow with Our Company in Saudi Arabia we would love to hear from you.

Additional locations Compensation Information

• Ability to Coordinate
• Ability to Coordinate
• Accountability
• Adaptability
• Balanced Scorecard Management
• Building High Performance Team
• Career Planning
• Communication Systems
• Confidentiality
• Continuous Improvement Techniques
• Curious Mindset
• Customer-Focused
• Customer Service
• Data Analysis
• Database Management
• Document Management
• Emotional Resilience
• Event Planning
• File Management
• Inventory Management
• Management Support
• Microsoft Dynamics 365 Customer Relationship Management
• CRM
• Microsoft Enterprise Mobility and Security
• EMS
• Microsoft Identity and Access Management
• IAM
• Microsoft Office
• 9 more