Executive Assistant | Riyadh

Barratt Galvin; Riyadh; Hybrid; SAR 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid working

International private medical cover

25 days annual leave

Enhanced parental leave

Rent loan advance

Wellbeing programme

Study leave

AI training and tools

Job summary

Barratt Galvin is seeking an Executive Assistant/Legal Assistant in Riyadh to support two Partners across Corporate, Energy and Infrastructure. The role covers administrative, financial and business development tasks.

The working week is Sunday to Thursday, with hybrid work: three days in the office and two from home. The candidate should be Saudi National, with proven EA/Legal Assistant experience in a professional services environment, excellent academics, advanced MS Office and Aderant

Qualifications

• Proven experience as an Executive Assistant or Legal Assistant in a law firm or professional services.

Responsibilities

• Manage complex diaries across multiple time zones and coordinate meetings.
• Arrange international travel, visas and itineraries per firm policy.
• Prepare meeting materials, track actions and follow up.
• Support BD activities including research, pitch prep and events.
• Maintain and update the CRM with accurate client information.
• Oversee onboarding of new clients and matters, ensuring compliance.
• Coordinate billing in Aderant, prebills, invoices, WIP and credit control meetings.
• Act as gatekeeper for fee earners and draft high-quality documents.
• Provide general office operations support with regional finance and BD teams.

Skills

Executive Assistant experience

Legal Assistant experience

Commercial acumen

Bilingual Arabic/English

Relationship management

Attention to detail

Organisational skills

Collaborative mindset

Education

Excellent academic background

Tools

Microsoft Office

Aderant

Job description

About The Firm

This is an excellent opportunity to join a leading international law firm at a pivotal moment in its regional growth. With a well-established presence in the Middle East spanning more than two decades, the firm has built a strong reputation for advising on high-profile, multi-jurisdictional matters across the region.

About The Firm

This is an excellent opportunity to join a leading international law firm at a pivotal moment in its regional growth. With a well-established presence in the Middle East spanning more than two decades, the firm has built a strong reputation for advising on high-profile, multi-jurisdictional matters across the region.

The firm recently expanded into Saudi Arabia, opening two new offices in the Kingdom. Its Saudi practice advises across corporate, transport, marine, energy and infrastructure, construction, litigation, private wealth and finance. This is a firm that combines genuine international reach with deep local knowledge, and its Saudi Arabia presence represents a significant and well-supported long-term investment.

The Role

This is a newly created position, reflecting the continued growth of the firm's Riyadh office. The successful candidate will support two Partners plus team, covering Corporate, Energy and Infrastructure. This role encompasses a broad range of administrative, financial and business development responsibilities. The working week is Sunday to Thursday, with hybrid working available: three days in the office and two from home.

Key Responsibilities

• Manage complex diaries across multiple time zones, coordinating stakeholders and ensuring meetings run smoothly
• Arrange international travel, visas and itineraries in compliance with firm policy
• Prepare meeting materials, track actions and ensure timely follow-up
• Build and maintain strong relationships with internal and external clients, supporting business development activities including research, pitch preparation and event coordination
• Maintain and update the CRM system to ensure client information is accurate and current
• Oversee new client and matter onboarding, ensuring compliance requirements are met and documentation is completed accurately
• Coordinate billing processes using Aderant, including generating prebills, preparing invoices and attending WIP and credit control meetings
• Act as gatekeeper for fee earners, managing correspondence with discretion and drafting high-quality documents and communications
• Provide general office operations support and liaise with regional finance and BD teams, contributing to the smooth running of the office during its current growth phase

Candidate Requirements

• Saudi National
• Proven experience as an Executive Assistant or Legal Assistant, ideally within a law firm or professional services environment
• Excellent academic background
• Advanced Microsoft Office skills and experience using a billing system such as Aderant
• Strong commercial and financial acumen
• Fully bilingual in Arabic and English, with the ability to communicate effectively at all levels
• Professional and confident, with a demonstrated ability to build strong relationships with partners and clients
• Excellent attention to detail, strong organisational skills and the ability to manage competing priorities under pressure
• A collaborative, can-do approach with a willingness to take initiative and contribute to a growing office

Why Apply

The Riyadh office is at an early and dynamic stage of its development, and this role offers genuine visibility and the chance to make a real contribution to how the office operates day to day. You will work closely with two Partners in a small, close-knit team, with early responsibility and the support of a well-resourced international platform behind you.

The Firm Offers a Strong Benefits Package Including

• Competitive salary and discretionary annual performance bonus
• Hybrid working: 3 days in office, 2 days from home
• Comprehensive international private medical cover for you, your spouse and up to three children
• 25 days annual leave, plus Hajj and Umrah leave for Muslims and Christmas day for those who celebrate
• Enhanced parental leave, including maternity, paternity, adoption and fertility provisions
• Interest-free rent loan advance, including 100% of first year's rent for those relocating
• 24/7 employee wellbeing assistance programme and funded external counselling sessions
• Study leave and firm support for professional development and further qualifications
• Access to legal technology and generative AI training and tools