Office assistant

Woopel; Medina; On-site; SAR 22,000 - 45,000; Part time

Job summary

A biometric passport office in Medina is seeking a part-time Office Assistant to support administrative operations. Responsibilities include managing phone calls, scheduling, maintaining records, and providing general support. Candidates should be organized, reliable, and skilled in communication. Flexible working hours are available from 9am to 1pm, Sunday to Thursday.

Qualifications

• Strong communication skills in English or Arabic.
• Ability to work independently with minimal supervision.
• Previous experience in an administrative role preferred.
• Excellent communication in English or Arabic, with English preferred.

Responsibilities

• Answer phone calls and respond to emails promptly.
• Schedule appointments and manage the office calendar.
• Assist with data entry and maintain databases.
• Handle incoming and outgoing mail and maintain databases.
• Provide general administrative support to the team.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Office Assistant vacancy in Medina, Saudi Arabia

Office Assistant at a biometric passport office in Medina, Saudi Arabia. This is a part-time position that supports the administrative operations of the office.

As an Office Assistant, you will be responsible for managing daily administrative tasks to ensure smooth office operations. Key duties include handling phone calls and emails, scheduling appointments, maintaining records and filing systems, data entry, handling mail, and providing general administrative support as needed.

To excel in this role, you should be organized, capable of multitasking, and able to prioritize tasks. Strong communication skills and reliability are important, and you should be punctual and professional in your approach.

Key Responsibilities:

• Answer phone calls and respond to emails promptly
• Schedule appointments and manage the office calendar
• Keep track of records and files accurately
• Assist with data entry and maintain databases
• Handle incoming and outgoing mail
• Monitor inventory levels of office supplies and order new supplies when needed
• Provide administrative support to other team members as needed

Requirements:

• Any background considered; applicants from diverse backgrounds are welcome
• High school diploma or equivalent qualification
• Previous experience in an administrative or office assistant role is preferred but not required
• Proficient computer skills including Microsoft Office Suite
• Excellent communication skills in English or Arabic (English preferred)
• Ability to work independently with minimal supervision
• Strong organizational skills with great attention to detail

Working Hours:

This is a part-time position with flexible working hours from 9am to 1pm, Sunday to Thursday.