Mobilization Coordinator - Employee Travel and Visa Support

AECOM Corporation; Riyadh; On-site; SAR 78,000 - 134,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Paid time off

Retirement savings

Travel insurance

Job summary

AECOM is seeking a Mobilization Coordinator in Riyadh, Saudi Arabia, to support employee and project mobilization activities. You will coordinate personnel movements, manage visa applications and renewals, and arrange business travel and accommodation to align with project schedules.

Working with project managers and cross-functional teams, you will prepare mobilization plans, track progress, maintain documentation, and address delays or compliance concerns.

Qualifications

• Minimum 2 years in project mobilization or related field.
• Strong organizational and time-management skills.
• Excellent communication in Arabic and English.

Responsibilities

• Coordinate employee and project mobilization to support timely deployment.
• Prepare mobilization plans with project managers and stakeholders.
• Manage visas, renewals, and immigration requirements for internationally moving staff.
• Arrange travel, accommodation, and transportation aligned with mobilization plans.
• Maintain mobilization documentation and progress reports.
• Identify delays and coordinate with teams to resolve scheduling issues.
• Ensure compliance with company policies and project schedules.

Skills

Mobilization coordination

Project mobilization

Communication Arabic & English

Tools

Microsoft Office Suite

Project management software

Job description

Job Snapshot

Role: Mobilization Coordinator - Location: Riyadh, Saudi Arabia - Industry: Civil Engineering - Function: Human Resources - Experience: Minimum 2 years in project mobilization, operations coordination, or a related field - Job Type: Full Time - Work Arrangement: On-site

Position Overview

AECOM is seeking a Mobilization Coordinator to support employee and project mobilization activities in Riyadh, Saudi Arabia. The role involves coordinating personnel movements, managing visa applications and renewals, arranging business travel and accommodation, and ensuring that mobilization activities are completed in line with project schedules and organizational requirements. Working closely with project managers, employees, and cross-functional teams, the Mobilization Coordinator will prepare mobilization plans, track progress, maintain documentation, and address potential delays or compliance concerns. The successful candidate will have at least two years of relevant experience, strong organizational abilities, and excellent communication skills in both Arabic and English.

Job Details

Country: Saudi Arabia - City: Riyadh - Industry: Civil Engineering - Function: Human Resources - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

Employee and Project Mobilization

• Employee and Project Mobilization - Coordinate and oversee employee and project mobilization activities to support timely deployment.
• Develop mobilization plans in collaboration with project managers and relevant stakeholders.
• Establish timelines, checklists, and activity schedules for mobilization requirements.
• Monitor mobilization progress against agreed milestones and project schedules.
• Coordinate personnel, equipment, and material requirements associated with mobilization initiatives.
• Identify potential delays and work with relevant teams to resolve scheduling or resource constraints.
• Maintain effective communication throughout the mobilization process.

Visa and Immigration Coordination

• Visa and Immigration Coordination - Coordinate visa applications and renewals for employees traveling or relocating internationally.
• Monitor compliance with applicable immigration regulations and visa requirements.
• Guide employees through visa application procedures and required documentation.
• Respond to employee inquiries concerning visas, immigration processes, and international travel requirements.
• Coordinate with relevant stakeholders to address visa-related issues that may affect mobilization schedules.
• Track visa processing activities and identify potential compliance concerns or delays.

Travel and Relocation Arrangements

• Travel and Relocation Arrangements - Facilitate travel arrangements for employees relocating or traveling for work.
• Coordinate flight bookings, accommodation, and transportation requirements.
• Align travel arrangements with approved mobilization plans and project schedules.
• Communicate travel information and relevant arrangements to employees.
• Coordinate changes to travel schedules when mobilization requirements are updated.
• Support employees with practical travel-related inquiries.

Mobilization Planning and Documentation

• Mobilization Planning and Documentation - Prepare and maintain mobilization documentation, including schedules, checklists, and status reports.
• Track completion of required mobilization activities and supporting documentation.
• Maintain organized records of mobilization progress and outstanding requirements.
• Provide regular updates to project managers and relevant stakeholders.
• Monitor activities against established milestones and identify areas requiring attention.
• Ensure documentation supports compliance with organizational procedures and applicable requirements.

Cross-Functional Coordination

• Cross-Functional Coordination - Liaise with project managers, employees, and cross-functional teams throughout the mobilization process.
• Coordinate resource allocation requirements involving personnel, equipment, and materials.
• Communicate changes in mobilization schedules and operational priorities.
• Support alignment between project requirements and mobilization arrangements.
• Address coordination issues that may affect employee deployment or project readiness.
• Maintain clear communication between participating departments and stakeholders.

Risk Management and Process Improvement

• Risk Management and Process Improvement - Identify potential risks and delays affecting mobilization activities.
• Support the assessment and mitigation of mobilization-related risks.
• Monitor compliance with organizational policies, procedures, and relevant industry standards.
• Conduct post-mobilization reviews to evaluate completed activities.
• Document lessons learned and identify opportunities to improve future mobilization processes.
• Recommend practical improvements to coordination, documentation, and scheduling procedures.

Required Qualifications and Experience

Professional Experience

• Minimum 2 years of experience in project mobilization, operations coordination, or a related field.
• Familiarity with mobilization processes, best practices, and relevant industry standards.
• Experience coordinating activities involving multiple teams and stakeholders.
• Understanding of project schedules, milestones, and operational coordination requirements.

Language Requirements

• Excellent written and verbal communication skills in Arabic and English.
• Ability to communicate clearly with employees, project managers, and other stakeholders.

Technical and Organizational Skills

• Proficiency in Microsoft Office Suite.
• Ability to use project management software.
• Strong organizational and time management skills.
• Ability to manage multiple tasks and competing priorities.
• Knowledge of risk assessment and mitigation strategies.
• Strong documentation, scheduling, and reporting capabilities.
• Ability to monitor progress and identify potential delays.

Professional Competencies

• Effective coordination and communication across different departments.
• Strong attention to detail when managing mobilization documentation.
• Ability to work collaboratively with cross-functional teams.
• Practical problem-solving skills when addressing scheduling and operational challenges.
• Ability to organize work efficiently and meet established deadlines.
• Commitment to compliance with organizational policies and relevant procedures.
• A proactive approach to identifying risks and improving mobilization processes.

Working at AECOM

AECOM brings together professionals from different disciplines to deliver projects that support communities and infrastructure development. As a Mobilization Coordinator, you will contribute to the coordination of employees and resources required for project activities while working with project managers and other operational teams. AECOM offers access to professional development opportunities, training programs, and a collaborative working environment focused on continuous improvement.

Employee Benefits

• Medical, dental, and vision insurance.
• Life insurance and accidental death and dismemberment coverage.
• Disability benefits.
• Paid time off and applicable leave arrangements.
• Voluntary benefits and employee perks.
• Employee assistance programs and well-being resources.
• Business travel insurance.
• Service recognition awards.
• Retirement savings arrangements.
• Employee stock purchase plan participation.
• Flexible work options where applicable.

Recruitment and Onboarding

AECOM is committed to maintaining a secure and trustworthy recruitment process and takes fraudulent hiring activity seriously. All newly hired employees are required to attend an in-person Day 1 onboarding session at an AECOM office location as a condition of employment.

Equal Employment Opportunity

AECOM is an Equal Opportunity Employer committed to providing a workplace based on respect, collaboration, and inclusion. Applicant information will be handled confidentially in accordance with applicable equal employment opportunity guidelines.

Job Reference and Business Information

Job Reference: J10162026 Business Line: Geography OH Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Human Resources

About AECOM

AECOM is a global infrastructure consulting firm committed to delivering a better world. The company works with public- and private-sector clients across transportation, water, environment, energy, and buildings. Its services span advisory, planning, design, engineering, program management, and construction management. With a global team of more than 50,000 professionals, AECOM brings together planners, designers, engineers, scientists, digital innovators, program managers, construction managers, and other specialists to address complex infrastructure challenges. AECOM is a Fortune 500 company that reported revenue of $16.1 billion in fiscal year 2025. The organization supports professional development, multidisciplinary collaboration, and opportunities to contribute to projects that create positive and lasting impacts.

Company Website

aecom.com