MarCom & Events Coordinator | Saudi Growth Network

Endeavor

Riyadh

On-site

SAR 60,000 - 100,000

Full time

40 hours ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Structured growth path

Global network access

Learning resources

Vision 2030 alignment

Job summary

Endeavor Saudi Arabia is seeking an energetic Events Coordinator to manage the full lifecycle of real-world and virtual gatherings, from planning through execution. You will collaborate with cross-functional teams to deliver high-impact experiences for entrepreneurs, investors, and ecosystem partners.

You will oversee venue choices, budgets, vendor relations, and on-site logistics, ensuring smooth operations and memorable attendee experiences.

Qualifications

0–2 years of relevant experience in event coordination, hospitality, or related fields.
Solid understanding of event planning fundamentals — logistics, timelines, vendor coordination, and on-site management.
Experience or strong aptitude for sourcing vendors, negotiating terms, and managing supplier relationships.
Strong eye for visual composition, ambiance, and experience design; ability to curate environments that impress and inspire.
Comfortable directing external teams and managing guest flow; remains calm and effective under pressure.
Basic proficiency in project management tools, spreadsheets, and Notion (or similar).
Experience and curiosity in using AI tools such as ChatGPT, Claude, and Gemini for daily tasks and automations.

Responsibilities

Support the planning and execution of Endeavor Saudi's full event calendar; including global events, entrepreneur retreats, ecosystem events, networking dinners, workshops, and gatherings.
Conduct venue research, site visits, and selection, evaluating locations based on objectives, capacity, accessibility, aesthetics, and budget while adhering to high strategic standards.
Manage event actual vs. budgets with manager oversight, tracking expenses, processing invoices, and ensuring cost-effective delivery.
Establish event pages and registration systems.
Develop detailed event run-of-shows, timelines, and checklists ensuring all logistical elements are coordinated and executed on schedule.
Source, evaluate, and manage relationships with event vendors including venues, caterers, AV technicians, decorators, photographers, and logistics providers.
Negotiate contracts and pricing to secure optimal value while maintaining quality standards.
Build and maintain a preferred vendor database with performance ratings for future reference.
Serve as the on-ground operations lead during events, managing setup, supervising vendor teams, coordinating staff, and troubleshooting issues in real time.
Oversee guest registration, hospitality, and experience flow, ensuring attendees have a seamless, memorable experience from arrival to departure.
Coordinate with the communications team for live coverage, photography, and content capture during events.
Contribute to the creative vision for events, proposing themes, décor concepts, and experiential elements that align with Endeavor's brand.
Select and curate aesthetic elements (florals, lighting, table settings, signage) that elevate the guest experience.
Conduct post-event evaluations including attendee feedback, budget reconciliation, and performance analysis.
Prepare event reports documenting outcomes, learnings, and recommendations for future improvements.
Log and capture all data related to each event on Salesforce.
Coordinate logistics pre, during, and post-event, in partnership with Account Managers and cross-functional teams.