MarCom & Events Associate

Endeavor; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Benefits offered by this job

Structured growth path

Global network access

Learning resources

Vision 2030 alignment

Job summary

Endeavor Saudi Arabia is seeking an energetic Events Coordinator to manage the full lifecycle of real-world and virtual gatherings, from planning through execution. You will collaborate with cross-functional teams to deliver high-impact experiences for entrepreneurs, investors, and ecosystem partners.

You will oversee venue choices, budgets, vendor relations, and on-site logistics, ensuring smooth operations and memorable attendee experiences.

Qualifications

• 0–2 years of relevant experience in event coordination, hospitality, or related fields.
• Solid understanding of event planning fundamentals — logistics, timelines, vendor coordination, and on-site management.
• Experience or strong aptitude for sourcing vendors, negotiating terms, and managing supplier relationships.
• Strong eye for visual composition, ambiance, and experience design; ability to curate environments that impress and inspire.
• Comfortable directing external teams and managing guest flow; remains calm and effective under pressure.
• Basic proficiency in project management tools, spreadsheets, and Notion (or similar).
• Experience and curiosity in using AI tools such as ChatGPT, Claude, and Gemini for daily tasks and automations.

Responsibilities

• Support the planning and execution of Endeavor Saudi's full event calendar; including global events, entrepreneur retreats, ecosystem events, networking dinners, workshops, and gatherings.
• Conduct venue research, site visits, and selection, evaluating locations based on objectives, capacity, accessibility, aesthetics, and budget while adhering to high strategic standards.
• Manage event actual vs. budgets with manager oversight, tracking expenses, processing invoices, and ensuring cost-effective delivery.
• Establish event pages and registration systems.
• Develop detailed event run-of-shows, timelines, and checklists ensuring all logistical elements are coordinated and executed on schedule.
• Source, evaluate, and manage relationships with event vendors including venues, caterers, AV technicians, decorators, photographers, and logistics providers.
• Negotiate contracts and pricing to secure optimal value while maintaining quality standards.
• Build and maintain a preferred vendor database with performance ratings for future reference.
• Serve as the on-ground operations lead during events, managing setup, supervising vendor teams, coordinating staff, and troubleshooting issues in real time.
• Oversee guest registration, hospitality, and experience flow, ensuring attendees have a seamless, memorable experience from arrival to departure.
• Coordinate with the communications team for live coverage, photography, and content capture during events.
• Contribute to the creative vision for events, proposing themes, décor concepts, and experiential elements that align with Endeavor's brand.
• Select and curate aesthetic elements (florals, lighting, table settings, signage) that elevate the guest experience.
• Conduct post-event evaluations including attendee feedback, budget reconciliation, and performance analysis.
• Prepare event reports documenting outcomes, learnings, and recommendations for future improvements.
• Log and capture all data related to each event on Salesforce.
• Coordinate logistics pre, during, and post-event, in partnership with Account Managers and cross-functional teams.

Skills

Event coordination

Vendor coordination

On-site management

Project management tools

Notion

Spreadsheets

AI tools (ChatGPT, Claude, Gemini)

Education

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field

Tools

Notion

Spreadsheets

ChatGPT

Claude

Gemini

Job description

About Endeavor

• Generating decisive connections through our global network. We are matchmaking specialists, connecting the right people in a neutral and secure environment for exchange.
• Investing in businesses with high growth potential. We boost the impact of scale-ups across diverse markets, through our co-investment funds.

MarCom & Events . Saudi Arabia

About Endeavor

We are the network formed by entrepreneurs leading the fastest-growing scale-ups in the world, and the greatest examples for the country. We believe that the leaders behind scale-ups are the ones who transform industries and drive economies. And so they can continue generating even more impact, we support their growth:

• Generating decisive connections through our global network. We are matchmaking specialists, connecting the right people in a neutral and secure environment for exchange.
• Investing in businesses with high growth potential. We boost the impact of scale-ups across diverse markets, through our co-investment funds.

Encouraging our entrepreneurs to dream bigger.

With every achievement, the benchmark for success shifts and opens space for new conquests. Thus, we inspire the next generations.

About The Area

The MarComm & Events area is the operational engine of Endeavor Saudi's experiences, from intimate entrepreneur roundtables to large-scale summits like Riyadh Forward that bring together 400+ global founders, investors, and ecosystem leaders. The team ensures that entrepreneurs, mentors, investors, and partners have high-value experiences throughout the year, through events, connections, and initiatives that strengthen the sense of belonging and generate decisive exchanges among network members. Who joins now arrives at a moment of evolution: the community is already connected and a reference, and the area is redefining the standards of how high-level experiences should be operated for a new era. New playbooks are being written, formats are being refined, and whoever occupies this role has real ownership over the events that guide the community strategy for the highest-impact entrepreneurs in Saudi Arabia.

Key Responsibilities

The person responsible for the end-to-end operation of Endeavor Saudi community events will:

• Support the planning and execution of Endeavor Saudi's full event calendar; including global events, entrepreneur retreats, ecosystem events, networking dinners, workshops, and gatherings.
• Conduct venue research, site visits, and selection, evaluating locations based on objectives, capacity, accessibility, aesthetics, and budget while adhering to high strategic standards.
• Manage event actual vs. budgets with manager oversight, tracking expenses, processing invoices, and ensuring cost-effective delivery.
• Establish event pages and registration systems.
• Develop detailed event run-of-shows, timelines, and checklists ensuring all logistical elements are coordinated and executed on schedule.
• Source, evaluate, and manage relationships with event vendors including venues, caterers, AV technicians, decorators, photographers, and logistics providers.
• Negotiate contracts and pricing to secure optimal value while maintaining quality standards.
• Build and maintain a preferred vendor database with performance ratings for future reference.
• Serve as the on-ground operations lead during events, managing setup, supervising vendor teams, coordinating staff, and troubleshooting issues in real time.
• Oversee guest registration, hospitality, and experience flow, ensuring attendees have a seamless, memorable experience from arrival to departure.
• Coordinate with the communications team for live coverage, photography, and content capture during events.
• Contribute to the creative vision for events, proposing themes, décor concepts, and experiential elements that align with Endeavor's brand.
• Select and curate aesthetic elements (florals, lighting, table settings, signage) that elevate the guest experience.
• Conduct post-event evaluations including attendee feedback, budget reconciliation, and performance analysis.
• Prepare event reports documenting outcomes, learnings, and recommendations for future improvements.
• Log and capture all data related to each event on Salesforce.
• Coordinate logistics pre, during, and post-event, in partnership with Account Managers and cross-functional teams.

What You Need To Have

Technical Skills:

• 0–2 years of relevant experience in event coordination, hospitality, or related fields (internships, volunteer roles, university event planning, or hospitality experience count).
• Solid understanding of event planning fundamentals — logistics, timelines, vendor coordination, and on-site management.
• Experience or strong aptitude for sourcing vendors, negotiating terms, and managing supplier relationships.
• Strong eye for visual composition, ambiance, and experience design; ability to curate environments that impress and inspire.
• Comfortable directing external teams and managing guest flow; remains calm and effective under pressure.
• Basic proficiency in project management tools, spreadsheets, and Notion (or similar).
• Experience and curiosity in using AI tools such as ChatGPT, Claude, and Gemini for daily tasks and automations.

Behavioral Skills:

• Capacity to learn from each cycle and transform learning into process: whoever occupies this role improves the standard with every edition, not just repeats what worked.
• Capacity to communicate with different audiences: a large part of the work depends on other areas, and ensuring everyone is aligned and on time is a skill, not a task. Ability to communicate with diverse external stakeholder profiles.
• Capacity for risk analysis: anticipating what can go wrong, exercising caution, and resolving in advance.
• Genuine enthusiasm for creating experiences; energized by the energy of live events.
• Takes full responsibility for assigned events and deliverables; follows through on every commitment.

WILL BE A PLUS

• Experience with events where the quality standard is non-negotiable, where details make the difference.
• Understanding and experience with communities, networks, or ecosystems, including digital, where understanding how what happens in-person feeds engagement between events.
• Intermediate or advanced English (the Endeavor network is global and some events include international presence).
• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field.

Who You Are

Endeavor is a values-driven organization. We are looking for someone who embodies...

• Entrepreneur First: Someone who passionately believes in the power of high-impact entrepreneurs to change the world for the better. You care about our mission.
• Go Big: Someone whose curiosity drives them to dream (and execute!) big. You are someone who takes initiative and rolls up their sleeves to take our office to the next level.
• Network of Trust: Someone who naturally builds trust with different profiles of people, from service providers to cutting-edge startups to CEOs of established companies.
• Pay It Forward: Someone with a service-oriented attitude, who asks 'What can I do?' before asking 'What do I get?'
• One Endeavor: Someone who thrives working with colleagues in more than 30 countries around the world. You are collaborative and build bridges.
• Always Agile: Someone who understands that it is the planning — and not the plan — that matters, and is not demotivated by route changes or evolutions.

Benefits

• Structured growth path: 2–3 year merit-based progression to Sr. Associate with formal mentorship, stretch assignments, and competency-based assessment.
• Direct exposure to Saudi Arabia's most dynamic entrepreneurial ecosystem — working with Endeavor Entrepreneurs, mentors, investors, and global partners.
• Access to Endeavor's global network and learning resources.
• Professional development support aligned with Saudi Vision 2030 talent development objectives.