HR Operations Specialist

Al-Qadsiah Club Company; Al Khobar; On-site; SAR 90,000 - 130,000; Full time

Job summary

Al-Qadsiah Club in Khobar, Saudi Arabia, is seeking an experienced HR Operations Specialist to support the First Team and other sports departments. You will manage day-to-day HR tasks, visa and residency compliance, and travel coordination, while ensuring accurate records and timely HR service delivery.

You will work under the HR Operations Supervisor to handle employee requests, grievances, offboarding, and policy implementation, contributing to a culture of integrity, collaboration, and

Qualifications

• Minimum 3+ years in HR operations or employee services.
• Experience with visa processing and HR documentation preferred.
• Bachelor’s degree in HR or related field; CIPD/SHRM preferred.
• Ability to handle confidential information professionally.

Responsibilities

• Day-to-Day HR Operations Support for sports departments and First Team.
• Business trip coordination and travel logistics support.
• Employee grievance handling and confidential issue management.
• Exit management, offboarding processing, and final settlements.

Job description

Khobar, Saudi Arabia | Posted on 10/01/2025

• Be Part ofthe Legacy: Join a club that’s redefining the futureof Saudi sports, striving to lead the competition and set new standards ofexcellence.
• Experiencethe Culture: Thrive in an environment that values quality,accountability, diversity, synergy, innovation, and ambition, whileembracing harmony—this is the Qadsiah Way.

Job Description

Be Part of a Legacy Bigger Than the Game

At Al-Qadsiah Club we create more than teams! We’re craftinga legacy that goes beyond the game, making an impact both on and off the field.Driven by ambition, synergy, and innovation, we aim to inspire generationswhile shaping the future of Saudi sports.

This is more than just a job! It’s an opportunity to be part ofsomething larger than yourself. At Al-Qadsiah, you’ll play a key role inshaping our legacy, contributing to the nation’s sports vision, and makinghistory every step of the way.

Overview:

The HR Operations Specialist is responsible for executing day-to-day HR operational tasks to support various sports departments across the club, with a special focus on the FirstTeam. This role ensures accurate processing of employee requests, compliance with visa and residency requirements, business trip coordination, and effective grievance handling. Working under the HR Operations Supervisor, the Specialist plays a key role in ensuring

smooth HR service delivery by maintaining documentation, tracking HR cases, and liaising with internal stakeholders to support employees across different teams.

Key Responsibilities:

1. Day-to-Day HR Operations Support

• Provide direct HR administrative support to sports departments and First Team personnel.
• Process employee requests related to school allowances, benefits, and contract updates.
• Maintain updated records for employee leaves, payroll inputs, and HR documentation.
• Assist in implementing HR policies and procedures, ensuring compliance with internal guidelines.
• Assist in Iqama issuance and renewals, visa processing, and dependent visa requests.
• Handle documentation related to the conversion of government-issued visas to club-sponsored visas.
• Liaise with government agencies and internal HR teams to ensure timely approvals and compliance.

HR Operations Specialist

3. Business Trip Coordination

• Support travel logistics for QCC personnel, ensuring timely bookings and expense reporting in coordination with the logistics and admin team.
• Ensure proper documentation for employees traveling for competitions, training camps, and official club assignments.
• Work with finance teams to process travel reimbursements and expense claims.

4. Employee Grievance Handling & Support

• Track and address employee concerns, ensuring proper resolution and documentation.
• Escalate complex cases to the HR Operations Supervisor, ensuring timely intervention.
• Maintain confidentiality and sensitivity when handling workplace disputes and employee issues.

5. Exit Management & Offboarding Processing

• Process resignation paperwork, final settlements, and clearance documentation for departing employees.
• Conduct administrative exit interviews, ensuring feedback is recorded and shared with HR leadership.
• Ensure smooth offboarding transitions and compliance with club policies and legal requirements.

Requirements

Required Qualifications

Experience

• Minimum 3+ years of experience in HR operations, employee services, or workforce administration.
• Prior experience in handling visa processing, employee benefits, and HR documentation is desirable.

Education

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• HR certifications (e.g., CIPD, SHRM, or equivalent) are preferred..
• HR Administration & Documentation: Strong skills in managing records, HR requests, and compliance tracking.
• Visa & Residency Compliance: Experience in processing Iqama renewals, visa applications, and government approvals.
• Employee Support & Grievance Handling: Ability to address workplace concerns professionally and confidentially.
• Process Efficiency & Coordination: Strong skills in workflow tracking, employee case management, and reporting.
• Stakeholder Engagement: Ability to collaborate with HR teams, finance departments, government offices and sports personnel.

Why Join Al-Qadsiah?

• Be Partof the Legacy: Join aclub that’s redefining the futureof Saudi sports, striving to lead thecompetition and set new standards of excellence.
• Experience the Culture: Thrive ina nvironment that values quality, accountability, diversity, synergy,innovation, and ambition, while embracing harmony. This is the Qadsiah Way.