HR/ GR Assistant (Saudi National)

Skatch; Riyadh; On-site; SAR 167,000 - 279,000; Full time

Job summary

SYSTRA in Riyadh is seeking a Government Relations/PRO professional to manage licenses, registrations, and official documents with Saudi authorities. You will coordinate with ministries, ensure timely approvals, and handle visa and iqama processes for employees.

The role requires knowledge of Qiwa, Muqeem, Absher, and related systems, plus strong organization and bilingual communication skills in Arabic and English. On-site role with opportunities to collaborate across HR, legal, and admin teams.

Qualifications

• Bachelor’s degree or diploma in business administration, public administration, law, or a related field.
• 1–2 years of experience in government relations, PRO, or a similar role in Saudi Arabia.
• Good understanding of Saudi government procedures, labor laws, immigration rules, and business compliance requirements.
• Hands-on experience with Saudi government portals such as Qiwa, Muqeem, Absher, and related systems.
• Strong organizational and follow-up skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Good verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office applications.
• Ability to maintain confidentiality and handle sensitive matters professionally.
• Experience in corporate government relations or employee services within Saudi Arabia.
• Familiarity with company licensing, regulatory renewals, and employee administration processes.
• Valid Saudi driving license, if the role requires visits to government offices

Responsibilities

• Manage the processing, renewal, and follow-up of company licenses, registrations, permits, and official documents with relevant government entities in Saudi Arabia.
• Coordinate with ministries, municipalities, chambers, and other regulatory authorities to ensure timely approvals and compliance.
• Handle employee-related government services, including visa processing, iqama renewals, transfers, labor office transactions, and other immigration-related requirements.
• Use and manage transactions through government portals such as Qiwa, Muqeem, Absher, Mudad, and other relevant platforms.
• Monitor expiry dates of official documents including commercial registration, municipality licenses, visas, iqamas, and related records.
• Maintain accurate documentation and records of all government transactions, approvals, and correspondence.
• Work closely with internal teams such as HR, legal, finance, and administration to collect required documents and ensure timely submissions.
• Track changes in Saudi labor, immigration, and commercial regulations and support implementation of compliance requirements.
• Resolve government-related issues and escalations in a timely and professional manner.
• Build and maintain strong working relationships with government officials, external representatives, and service providers.

Skills

Regulatory knowledge

Arabic/English bilingual

Microsoft Office

Education

Bachelor’s degree or diploma in business/public administration/law

Tools

Qiwa

Muqeem

Absher

Job description

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world. For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context Manage and support government-related processes, ensure regulatory compliance, and maintain effective coordination with relevant authorities. The ideal candidate will have practical knowledge of Saudi government platforms, licensing procedures, employee documentation, and labor-related requirements.

Missions/Main Duties

• Manage the processing, renewal, and follow-up of company licenses, registrations, permits, and official documents with relevant government entities in Saudi Arabia.
• Coordinate with ministries, municipalities, chambers, and other regulatory authorities to ensure timely approvals and compliance.
• Handle employee-related government services, including visa processing, iqama renewals, transfers, labor office transactions, and other immigration-related requirements.
• Use and manage transactions through government portals such as Qiwa, Muqeem, Absher, Mudad, and other relevant platforms.
• Monitor expiry dates of official documents including commercial registration, municipality licenses, visas, iqamas, and related records.
• Maintain accurate documentation and records of all government transactions, approvals, and correspondence.
• Work closely with internal teams such as HR, legal, finance, and administration to collect required documents and ensure timely submissions.
• Track changes in Saudi labor, immigration, and commercial regulations and support implementation of compliance requirements.
• Resolve government-related issues and escalations in a timely and professional manner.
• Build and maintain strong working relationships with government officials, external representatives, and service providers.

Profile/Skills

• Bachelor’s degree or diploma in business administration, public administration, law, or a related field.
• 1–2 years of experience in government relations, public relations officer (PRO), or a similar role in Saudi Arabia.
• Good understanding of Saudi government procedures, labor laws, immigration rules, and business compliance requirements.
• Hands-on experience with Saudi government portals such as Qiwa, Muqeem, Absher, and related systems.
• Strong organizational and follow-up skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Good verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office applications.
• Ability to maintain confidentiality and handle sensitive matters professionally.
• Experience in corporate government relations or employee services within Saudi Arabia.
• Familiarity with company licensing, regulatory renewals, and employee administration processes.
• Valid Saudi driving license, if the role requires visits to government offices

Systra is an equal opportunities company; this position is open to all applicants.

Workplace TypeOn-site