Fund Administration

Sanabil Studio; Riyadh; On-site; SAR 300,000 - 540,000; Full time

Benefits offered by this job

Competitive pay

Premium gear

Leadership access

Job summary

Sanabil Studio seeks a Fund Administration Manager to oversee the operational backbone of its investment activities across multiple entities and jurisdictions. You will ensure records are audit-ready, coordinate capital calls, and track compliance with LPAs, with leadership decisions handled by others while you drive execution and documentation.

You will build and maintain centralized records, manage stakeholder communications, and support auditors and service providers to ensure timely,

Qualifications

• 5-10+ years in fund operations, fund administration, venture capital, or private equity.
• Strong working understanding of fund mechanics – capital calls, fund structures, LPA compliance, and investor reporting.
• Highly organized and detail-oriented with ability to manage multi-entity documentation.
• Experience coordinating across jurisdictions, auditors, lawyers, and service providers.

Responsibilities

• Oversee day-to-day fund operations across entities, coordinating with fund administrator, GP, legal, and auditors.
• Track and escalate delays; maintain real-time status across ongoing matters.
• Coordinate end-to-end capital calls with live cash tracker and audit trail.
• Track expenses against LPA limits; validate invoices and flag non-compliant costs.
• Ensure governance with board/shareholder resolutions; manage director appointments/removals.
• Support portfolio companies on KSA-related docs, POAs, and bank setups.
• Maintain audit-ready records for fund, entities, and portfolio companies (KYC, IDs).
• Log communications and approvals; ensure traceability for audits.
• Coordinate the audit process and ensure data and reporting readiness.
• Build tracking systems for tasks, documents, and approvals to raise operational discipline.

Skills

Fund operations

Stakeholder management

Capital calls

LPA compliance

Investor reporting

Audit readiness

Documentation

Job description

Sanabil Studio is a venture builder that blends industry expertise, technology, and startup know-how to turn bold ideas into real businesses. We take concepts from zero to launch, and when a venture proves its potential, we back it with seed funding and hands‑on support to help it scale.

As our portfolio grows and new ventures move from concept to investment readiness, strong fund operations become critical. We seek a Fund Administration Manager to manage the operational and administrative backbone of our investment activities, ensuring all entities, documents, and stakeholder interactions are tracked, compliant, and audit‑ready.

This role does not originate decisions; it ensures execution, follow‑up, and full record integrity. You act as the central control point across all fund operations, ensuring full execution, tracking, and documentation in line with instructions and LPA requirements.

THE ROLE

What You’ll Own Here.

• Oversee day‑to‑day fund operations across all entities, acting as the central coordinator between our fund administrator (Apex), GP (Maples), legal counsel, and auditors.
• Execute and track all instructions across stakeholders, proactively following up until completion, escalating delays, and ensuring nothing falls through the cracks, with clear, real‑time status tracking across all ongoing matters.
• Coordinate capital calls end‑to‑end: review administrator calculations against the LPA, maintain a live cash tracker, and ensure every step is fully documented with a clear audit trail.
• Track all fund expenses against LPA limits and budgets – validate invoices before payment, flag non‑compliant costs, and maintain a real‑time cost tracker.
• Ensure all entities are in good standing and properly governed: coordinate board and shareholder resolutions and director appointments and removals and ensure required roles are always in place – with full follow‑up until completion (control, not decision‑making).
• Support portfolio companies on CR issuance and renewals (KSA), director changes, Powers of Attorney, and bank account setup. Work with legal counsel, service providers, and relevant authorities – ensuring no portfolio company is operationally blocked.
• Maintain centralized, audit‑ready records for the fund, all entities, and portfolio companies – including KYC and identity documentation, ensuring no dependency on third parties for critical records.
• Log and store all communications, approvals, and instructions across administrators, legal, auditors, and service providers, ensuring everything is fully traceable and audit‑ready at all times.
• Coordinate the audit process and ensure all data, documents, and reporting are ready when needed.
• Build and maintain structured tracking systems for tasks, documents, and approvals, continuously improving operational discipline across the fund.

THE PROFILE

You’re probably a fit if…

• You have 5‑10+ years of experience in fund operations, fund administration, venture capital, or private equity.
• You have a strong working understanding of fund mechanics – capital calls, fund structures, LPA compliance, and investor reporting.
• You’re highly organized and detail‑oriented, with the discipline to manage complex multi‑entity documentation without anything slipping.
• You have strong follow‑up habits and are comfortable managing stakeholders across jurisdictions, auditors, legal teams, service providers, and internal teams.
• You build structure where it doesn’t exist and maintain it as things scale up.
• Bonus: experience working with institutional fund administrators (e.g., Apex, Citco, Aztec) or GP management firms (e.g., Maples).
• Bonus: familiarity with KSA regulatory requirements, entity governance, or MENA fund structures.

THE ENVIRONMENT

What working here actually looks like.

Multi‑Entity Scope:

You’ll operate across the full fund structure, multiple entities, multiple jurisdictions, and multiple stakeholders, all coordinated through you.

Control Without Decision‑Making:

Your mandate is execution, follow‑up, and record integrity. The decisions sit with leadership; the discipline sits with you.

Institutional Standards in a Builder Environment:

We move fast as a venture studio, but our investors expect institutional‑grade discipline. You’ll uphold both.

A Role That Grows With the Studio:

As we launch new ventures and expand our fund vehicles, the scope and complexity of this role will grow with it.

What You Get From Us

• Competitive pay: A package that reflects your experience and the market.
• Premium gear, day one: Everything you need to hit the ground running, ready before your first morning.
• Close access to fund leadership: Work directly with the people driving investment decisions and portfolio strategy.
• Full lifecycle visibility: See how capital is deployed, tracked, and reported across an active venture portfolio.
• An accelerated learning curve: More exposure in less time than most fund operations roles allow.