Fleet Coordinator

alfanar; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading electrical products company in Riyadh is seeking a Fleet Management Associate to oversee vehicle management, ensure compliance with policies, and coordinate maintenance activities. The ideal candidate will have a diploma in Transportation or Logistics and up to 2 years of experience. Strong skills in SAP and Excel are required. This position offers an opportunity to work in a supportive environment with a focus on quality and safety.

Qualifications

• Fresher to 2 years of experience required.
• Ability to acquire updated soft and technical skills related to the job.
• Ensure safety, quality, and environmental procedures are followed.

Responsibilities

• Oversee the company’s vehicle fleet and ensure compliance with policies.
• Administer SAP transactions related to vehicle management.
• Maintain effective communication with vehicle users and suppliers.
• Provide administrative support for vehicle-related data management.
• Coordinate with the Insurance department to manage incident cases.

Skills

Adaptability

Communication

Customer Service

Attention to Detail

Teamwork

Time Management

Education

Diploma or Degree in Transportation, Logistics, or relevant fields

Tools

SAP

Excel

Job description

Job description:

Job Purpose

To oversee the company’s vehicle fleet, ensuring compliance with policies, optimal maintenance, and alignment with operational requirements through effective interdepartmental coordination.

Key Accountability Areas

Vehicle Management:

• Ensure the proper handover and return of vehicles, ensuring accurate documentation and record-keeping.
• Administer SAP transactions related to vehicle handovers, returns, maintenance, and fuel orders, ensuring timely and accurate processing.
• Monitor fuel stock and prepare the monthly consumption report.

Communication and Coordination:

• Maintain effective communication with vehicle users, repair workshops, and suppliers through phone and email.
• Proactively follow up with vehicle users to ensure timely and routine maintenance is conducted.
• Arrange transportation services for staff and non-staff employees.

Data Management and Administration:

• Provide administrative support by collecting, entering, and maintaining vehicle-related data in SAP and Excel, including licenses, insurance, operation cards, driver licenses, and MVPI documents.
• Ensure all records are well-organized and available for audits and inspections.

Incident Management:

• Coordinate with the Insurance department and stakeholders to manage accident cases, ensuring clear communication and resolution until closure.

Role Accountability

HR Proficiency:

• Ability to acquire updated soft and technical skills related to the job.

Delivery:

• Perform activities to meet operational and development targets as per schedules.
• Utilize resources effectively to achieve objectives within cost and time constraints.
• Provide periodic reports detailing deviations and execution of planned tasks.

Problem-Solving:

• Solve operational problems and escalate complex issues.

Quality:

• Ensure quality requirements are met to develop effective quality control processes.

Business Process Improvements:

• Coordinate well-defined systems, policies, procedures, and seek automation opportunities.

Compliance:

• Adhere to policies, procedures, and work instructions.

Health, Safety, and Environment:

• Ensure safety, quality, and environmental procedures are followed to guarantee safety, legislative compliance, and high-quality service.

Academic Qualification

Diploma or Degree in Transportation, Logistics, or relevant fields.

Work Experience

Fresher to 2 years.

Technical / Functional Competencies

• Adaptability, Communication, Creativity, Customer Service, Attention to Detail, Initiative, Teamwork, Time Management, Well Organized, Ability to Work Under Pressure.

Profile Description

Alfanar is a Saudi company with an international presence, engaged in manufacturing and trading electrical products, energy solutions, oil and gas, water treatment, infrastructure, and digital solutions.

The manufacturing hub is in Riyadh, equipped with modern facilities and staffed by skilled professionals.

Alfanar values quality and human capital development, fostering a proactive, supportive work environment.

For more information, visit alfanar.com