Facility Sr. Administrator

Tuwaiq Casting & Forging Company; Eastern Province; On-site; SAR 120,000 - 180,000; Full time

Job summary

Tuwaiq Casting & Forging Company is seeking an experienced Senior Administrator to lead the Administration & Facility Department across all sites. The role reports to the Manager, Admin & Facility and covers administration, facilities, contracts, budgeting, and EHSS compliance to ensure efficient service delivery for daily operations.

The successful candidate will oversee office operations, vendor management, record keeping, onboarding support, and cross-site coordination, ensuring adherence to

Qualifications

• Minimum 5 years of relevant experience in facility management, preferably within an industrial or manufacturing environment.
• Proven experience managing multiple sites or locations simultaneously.
• High school diploma or Diploma in Administration, Facility Management, Business Administration, or a related field.

Responsibilities

• Oversee general office operations and maintain adequate levels of office supplies and equipment.
• Manage incoming and outgoing correspondence, calls, and visitor coordination.
• Ensure cleanliness, maintenance, and safety of office premises across all sites.
• Coordinate with facility vendors and maintenance service providers.
• Provide administrative support to departments and executives as required.
• Organise internal meetings, workshops, and events.
• Liaise with service providers including cleaning, security, and IT support.
• Manage office-related contracts and ensure service level compliance.
• Maintain physical and digital filing systems.
• Ensure compliance with company policies and applicable regulations.
• Assist in budget preparation for office-related expenses.
• Handle procurement of office supplies and services.
• Support the onboarding of new hires with workspace setup and initial orientation.
• Coordinate staff welfare activities and office culture initiatives.

Skills

Administration

Facility management

Contract management

Budgeting

Vendor management

HR onboarding support

Multisite leadership

Education

High school diploma

Diploma in Administration

Tools

MS Office

Facility management software

Job description

Description

Tuwaiq Casting & Forging is seeking an experienced and operationally focused Senior Administrator to join the Administration & Facility Department. Reporting to the Manager, Admin & Facility, this role is responsible for leading and managing all administration and facility management operations across the company's sites, ensuring efficient service delivery that supports business operations. The role encompasses operational performance, technical oversight, planning, contract management, and continuous improvement, while ensuring full compliance with company policies and EHSS requirements.

Key Responsibilities

Office Administration

• Oversee general office operations and maintain adequate levels of office supplies and equipment
• Manage incoming and outgoing correspondence, calls, and visitor coordination.

Facilities Management

• Ensure cleanliness, maintenance, and safety of office premises across all sites
• Coordinate with facility vendors and maintenance service providers.

Team Support

• Provide administrative support to departments and executives as required
• Organise internal meetings, workshops, and events.

Vendor & Contract Management

• Liaise with service providers including cleaning, security, and IT support
• Manage office-related contracts and ensure service level compliance.

Record Keeping & Compliance

• Maintain physical and digital filing systems
• Ensure compliance with company policies and applicable regulations.

Budget & Procurement

• Assist in budget preparation for office-related expenses
• Handle procurement of office supplies and services.

HR & Onboarding Support

• Support the onboarding of new hires with workspace setup and initial orientation
• Coordinate staff welfare activities and office culture initiatives.

Requirements

Education & Experience

• High school diploma or Diploma in Administration, Facility Management, Business Administration, or a related field
• Minimum 5 years of relevant experience in facility management, preferably within an industrial or manufacturing environment
• Proven experience managing multiple sites or locations simultaneously.

Technical Competencies

• Proficiency in Microsoft Office applications and facility management systems or software.

Behavioral Competencies

• Demonstrated leadership and team management abilities
• Strong interpersonal and communication skills in both English and Arabic.