Executive Secretary

Avanta Works; Medina Province; On-site; SAR 61,000 - 73,000; Full time

Job summary

Avanta Works in Yanbu, Saudi Arabia, is seeking an Executive Secretary to provide comprehensive admin support to senior management and ensure smooth office operations. The role requires meticulous scheduling, travel arrangements, meeting coordination, and documentation.

You will handle calls, correspondence, records, filing, and liaison with other departments. Fluency in English, confidentiality, and proficiency in Word, Excel, and PowerPoint are essential.

Qualifications

• Proven experience as an Executive Secretary or similar role.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong verbal and written communication skills in English.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and problem-solving abilities.
• Ability to maintain confidentiality at all times.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Coordinate meetings, conferences, and events.
• Prepare reports, memos, invoices, and other documents.
• Take minutes during meetings and distribute them to relevant parties.
• Act as the point of contact for internal and external stakeholders.
• Handle incoming calls and correspondence in a professional manner.
• Maintain records and filing systems.
• Order office supplies and maintain inventory levels.
• Liaise with other departments to ensure timely completion of tasks.

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Confidentiality

Tools

Microsoft Office Suite

Job description

Executive Secretary

We are seeking a highly organized and efficient Executive Secretary to join our team in Yanbu, Saudi Arabia. As an Executive Secretary, you will provide administrative support to our senior management team and ensure the smooth operation of our office.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements
• Coordinate meetings, conferences, and events
• Prepare reports, memos, invoices, and other documents
• Take minutes during meetings and distribute them to relevant parties
• Act as the point of contact for internal and external stakeholders
• Handle incoming calls and correspondence in a professional manner
• Maintain records and filing systems
• Order office supplies and maintain inventory levels
• Liaise with other departments to ensure timely completion of tasks

Requirements

• Proven experience as an Executive Secretary or similar role
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively
• Strong verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and problem-solving abilities
• Ability to maintain confidentiality at all times

Salary: 1600$ per month (negotiable based on experience)

Location: Yanbu, Saudi Arabia (Indian nationality preferred)

This is a full-time position with potential for growth within the company. Women are encouraged to apply. Applicants must have a valid biometric passport. Part-time positions are not available for this role.