Executive Secretary & Office Operations Lead

Rosumat Graphic design; Riyadh; On-site; SAR 48,000 - 84,000; Full time

Job summary

Rosumat Graphic design in Saudi Arabia is seeking a proactive administrator to support the management team with daily secretarial tasks, scheduling, and document preparation. You will manage communications, organize meetings, and maintain records while coordinating with clients and internal teams.

Strong English/Arabic skills and MS Office proficiency are required. Ideal candidates have prior office experience, can multitask, and maintain a professional demeanor in a fast-paced environment, with

Qualifications

• Previous experience in a secretarial or administrative role.
• Excellent communication skills in Arabic and English, both written and spoken.
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to multitask, prioritize tasks, and work under pressure.
• Attention to detail and a high level of responsibility.
• Presentable, proactive, and professional attitude.
• Previous experience in events, exhibitions, advertising, or related industries is a plus.

Responsibilities

• Manage daily administrative and secretarial tasks and support the management team.
• Handle phone calls, emails, correspondence, and business communications.
• Organize meetings, appointments, schedules and company documents.
• Prepare reports, letters, presentations and other administrative documents.
• Maintain accurate records and ensure proper filing of documents.
• Coordinate with clients, suppliers and internal teams when required.
• Assist with quotations, invoices and other office-related administrative tasks.
• Perform general office coordination and ensure smooth daily operations.

Skills

Communication

Arabic

English

Organizational skills

Time management

Multitasking

Interpersonal skills

Attention to detail

Presentable

Tools

Microsoft Office

Job description

Rosumat Graphic design in Saudi Arabia is seeking a proactive administrator to support the management team with daily secretarial tasks, scheduling, and document preparation. You will manage communications, organize meetings, and maintain records while coordinating with clients and internal teams.

Strong English/Arabic skills and MS Office proficiency are required. Ideal candidates have prior office experience, can multitask, and maintain a professional demeanor in a fast-paced environment, with