Executive Coordinator – Operations & Management at Sealand Maritime Group

Sealand Maritime Group; Al Khobar; On-site; SAR 180,000 - 240,000; Full time

Job summary

Sealand Maritime Group seeks an Executive Coordinator – Operations & Management to work closely with the Managing Director in the Eastern Province, Saudi Arabia. This on-site role focuses on coordinating actions, follow-ups, and continuous improvement across departments.

You will manage schedules, compile updates, and support management in executing decisions, projects, and HR activities. The ideal candidate executes with discipline, integrity, and proactive problem-solving across multiple

Qualifications

• 3–6 years of relevant experience.
• Excellent English communication skills.
• Strong Excel and reporting skills.
• Excellent organizational and follow-up abilities.
• Confident dealing with employees and managers.
• Strong delegation and coordination ability.
• Ability to manage multiple activities simultaneously.
• Proactive and solution-oriented.
• High level of integrity, confidentiality and trustworthiness.
• Ability to work independently with minimal supervision.
• Willingness to work across multiple departments and business activities.

Responsibilities

• Maintain the Managing Director's action and follow-up list.
• Coordinate meetings, appointments and management activities.
• Prepare meeting agendas and action points.
• Follow up on decisions and instructions issued by management.
• Maintain confidentiality regarding management and company matters.
• Prepare daily, weekly and monthly management updates.
• Schedule and coordinate weekly meetings with different departments.
• Collect departmental updates and pending requirements.
• Maintain department action trackers.
• Follow up with responsible employees and managers on deadlines.
• Identify delays, bottlenecks and unresolved issues.
• Escalate important issues to the Managing Director with clear information.
• Monitor ongoing company projects and activities.
• Track schedules, responsibilities, materials, procurement and deliverables.
• Coordinate between departments, suppliers, contractors and project teams.
• Ensure agreed actions are completed on time.
• Assist management in monitoring employee productivity.
• Maintain task and performance trackers.
• Prepare productivity and departmental performance reports.
• Follow up on overdue tasks and commitments.
• Support HR in recruitment coordination, training schedules and employee-related activities.
• Coordinate internal company communications and activities.
• Assist departments with management requirements.

Skills

English fluency

Communication

Organization

Follow-up

Delegation

Multitasking

Education

Bachelor's degree

Tools

Excel

Job description

This Full time on site position offers great opportunities for career growth.

Executive Coordinator – Operations & Management

Location: Eastern Province, Saudi Arabia

Department: Executive Office / Management

Reporting To: Managing Director

Experience: 3–6 years

Employment Type: Full-time

About the Role

We are looking for a highly organized, proactive and trustworthy Executive Coordinator – Operations & Management to work directly with the Managing Director and support the execution of management decisions across the organization.

This is not a conventional secretary or administrative position.

The successful candidate will act as a key coordination and follow-up person for the Managing Director, ensuring that instructions, decisions, projects and departmental activities are properly assigned, followed up and completed.

The ideal candidate must be a STRONG EXECUTOR, COORDINATOR & FOLLOW UP PERSON who can communicate confidently with employees, supervisors and department heads.

Key Responsibilities

• Maintain the Managing Director's action and follow-up list.
• Coordinate meetings, appointments and management activities.
• Prepare meeting agendas and action points.
• Follow up on decisions and instructions issued by management.
• Maintain confidentiality regarding management and company matters.
• Prepare daily, weekly and monthly management updates.
• Schedule and coordinate weekly meetings with different departments.
• Collect departmental updates and pending requirements.
• Maintain department action trackers.
• Follow up with responsible employees and managers on deadlines.
• Identify delays, bottlenecks and unresolved issues.
• Escalate important issues to the Managing Director with clear information.
• Monitor ongoing company projects and activities.
• Track schedules, responsibilities, materials, procurement and deliverables.
• Coordinate between departments, suppliers, contractors and project teams.
• Ensure agreed actions are completed on time.
• Assist management in monitoring employee productivity.
• Maintain task and performance trackers.
• Prepare productivity and departmental performance reports.
• Follow up on overdue tasks and commitments.
• Support HR in recruitment coordination, training schedules and employee-related activities.
• Coordinate internal company communications and activities.
• Assist departments with management requirements.

What We Are Looking For

• 3–6 years of relevant experience.
• Excellent English communication skills.
• Strong Excel and reporting skills.
• Excellent organizational and follow-up abilities.
• Confident dealing with employees and managers.
• Strong delegation and coordination ability.
• Ability to manage multiple activities simultaneously.
• Proactive and solution-oriented.
• High level of integrity, confidentiality and trustworthiness.
• Ability to work independently with minimal supervision.
• Willingness to work across multiple departments and business activities.

The Ideal Candidate

We are looking for someone who does not simply report problems. We want someone who says: "This is the issue. I have assigned it to the responsible person, the deadline is Thursday, and I will follow up and close it."

Key Performance Indicators

• Completion of management action items.
• Departmental follow-up and action closure.
• Timely management reporting.
• Project follow-up accuracy.
• Weekly departmental meeting discipline.
• Employee/task follow-up.
• Reduction in overdue activities.
• Quality and accuracy of management information.

Ability to commute/relocate: Al Khobar: Reliably commute or planning to relocate before starting work (Preferred)

Education: Bachelor's (Preferred)

Willingness to travel: 50% (Preferred)

Work Location: In person