Executive Assistant

Amgen; Saudi Arabia; On-site; SAR 180,000 - 300,000; Full time

Job summary

Amgen in Saudi Arabia seeks an Executive Assistant to the General Manager, providing high-level administrative support, coordinating the GM's calendar, travel, and communications, and ensuring execution of affiliate priorities in a fast-paced multinational environment.

You will coordinate the Saudi Leadership Team, prepare executive communications and materials, manage meetings and events, track actions, and maintain confidential information with professionalism and integrity.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of experience supporting senior executives, preferably in a multinational.
• Experience in an executive assistant role is preferred.

Responsibilities

• Serve as the primary point of contact for the General Manager; manage calendar, travel, and daily priorities.
• Coordinate Saudi Leadership Team meetings, agendas, logistics and action tracking.
• Coordinate interactions with regional/global leadership, ensuring timely communication.
• Draft executive communications, presentations, and reports for leadership reviews.
• Plan and coordinate leadership meetings, town halls, and visits with logistics.
• Support cross-functional affiliate initiatives by tracking timelines and deliverables.
• Maintain organized records and support budget and procurement processes.
• Uphold confidentiality and compliance with policies and local regulations.

Skills

Executive Support

Stakeholder Management

Organization & Planning

Communication Skills

MS Office Proficiency

Presentation Skills

Business Writing

Arabic & English

Confidentiality & Discretion

Multitasking

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Teams

SharePoint

Microsoft Office

Job description

Job Summary

The Executive Assistant serves as a trusted business partner to the General Manager GM providing high-level executive and administrative support to enable effective leadership and execution of affiliate priorities. The role is responsible for managing the GM s office coordinating leadership activities facilitating communication with internal and external stakeholders and ensuring the efficient execution of strategic initiatives. The Executive Assistant supports the Saudi Leadership Team by coordinating meetings tracking actions preparing executive communications organizing leadership events and maintaining the highest standards of professionalism confidentiality and compliance. The role requires exceptional organizational skills sound judgment and the ability to work independently in a fast-paced multinational environment.

Key Responsibilities

Executive Support

Serve as the primary point of contact for the General Manager providing proactive executive and administrative support Manage the GM s calendar travel arrangements meetings correspondence and daily priorities Exercise sound judgment in managing confidential and sensitive business information Anticipate the GM s needs and proactively resolve administrative and operational issues.

Leadership Team Coordination

Coordinate Saudi Leadership Team meetings including agenda development meeting logistics document preparation and action tracking Record and monitor meeting outcomes ensuring timely follow-up and completion of agreed actions Support leadership planning sessions and strategic initiatives.

Stakeholder Management

Coordinate interactions with regional global and cross-functional leadership teams Build effective working relationships with internal stakeholders and external business partners Ensure timely communication and follow-up on key business matters.

Executive Communications

Draft executive correspondence announcements presentations speeches and other communication materials on behalf of the General Manager Prepare high-quality presentations and reports for leadership meetings and business reviews Coordinate key affiliate communications while maintaining consistency with corporate messaging.

Event Meeting Management

Plan and coordinate leadership meetings town halls cycle meetings affiliate events off-site meetings and senior leadership visits Manage event logistics meeting materials travel arrangements accommodations and post-event follow-up Ensure smooth execution of executive visits and leadership engagements.

Project Coordination

Support cross-functional affiliate initiatives by coordinating activities monitoring timelines and following up on deliverables Track project milestones and ensure timely completion of action items Assist in preparing project updates and status reports for leadership.

Administrative Excellence

Prepare reports presentations and business documentation using Microsoft Office applications Maintain organized electronic and physical records in accordance with company standards Support budget administration procurement activities and other administrative processes as required Continuously identify opportunities to improve administrative processes and operational efficiency.

Compliance Confidentiality

Handle confidential information with the highest level of discretion and professionalism Ensure all activities comply with Amgen s Code of Conduct policies procedures and applicable local regulations Promote a culture of integrity ethics and compliance in business interactions.

Qualifications

Bachelor's degree in Business Administration or a related discipline. Minimum of 5 years of experience supporting senior executives, preferably within a multinational organization.

Skills & Competencies

• Excellent verbal and written communication skills in English and Arabic.
• Strong executive support and stakeholder management skills.
• Excellent organizational, planning, and time management abilities.
• Strong analytical, problem-solving, and multitasking capabilities.
• Ability to prioritize competing demands and work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.
• Strong project coordination and follow-up skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Proficiency in Microsoft Teams and SharePoint.
• Strong presentation development and business writing skills.
• Demonstrates a proactive mindset, attention to detail, adaptability, and a commitment to continuous improvement.