Executive Administrative Assistant, Finance & Operations

Eezee-It S.A; Jeddah; Sur place; SAR 60 000 - 75 000; Plein temps

Résumé du poste

Eezee Saudi is seeking a young Saudi national to combine executive administrative support with hands-on accounting, invoicing, payroll coordination and PRO.

You will prepare filings with Saudi authorities, manage HR onboarding docs, learn Qiwa, GOSI, Mudad, and handle Arabic/English correspondence, meetings, and records.

The role offers growth into finance operations and ownership pathways, with learning from regional teams.

Qualifications

• Recent graduate in accounting, finance, business administration or related field.
• Fluent Arabic and working English to communicate with colleagues.
• Care with confidential information and detail orientation.
• Willingness to learn accounting and Odoo.

Responsabilités

• Prepare and follow up administrative files with Saudi authorities and service providers.
• Support employee administration, onboarding docs and expiry tracking.
• Learn to use Saudi government platforms such as Qiwa, GOSI and Mudad.
• Prepare clear Arabic and English correspondence, organise meetings, and keep an action list showing the owner, deadline, and next step.
• Keep company records complete and current, follow up missing documents and flag issues early.
• Support finance and operations: maintain accounting records in OneDoo; process supplier invoices; follow up on invoices; payroll inputs; bank reconciliation; payment checklists; reports on amounts invoiced and due.

Connaissances

Arabic language skills

English communication

Attention to detail

Numerical proficiency

Confidentiality & discretion

Formation

Bachelor's in Accounting/Finance/Business Administration

Outils

Odoo

OneDoo

Qiwa

GOSI

Mudad

Description du poste

Job > Executive Administrative Assistant, Finance & Operations

Executive Administrative Assistant, Finance & Operations

We’re looking for a young, ambitious Saudi national who enjoys working with numbers, notices when something doesn’t add up, and follows tasks through to completion. You’ll combine executive administrative support with hands‑on work in accounting, invoicing, payments, PRO and payroll coordination.

About Eezee Saudi

Eezee Saudi is part of Eezee Group, an international business consulting and technology company. We help companies connect their operations, finance and customer relationships through Odoo ERP, with customer experience and practical AI built into the way we work.

Our Saudi business brings local experience, particularly in transport and logistics, together with the wider group's consulting and delivery capabilities. You’ll work with colleagues in Saudi Arabia, the UAE and our international teams.

Your role

You’ll support our Saudi leadership and work closely with regional accounting and group finance. We’ll help you learn the systems and processes, then give you ownership of clearly defined tasks.

At the core, you will support Eezee Saudi leadership with administrative support:

• Help prepare and follow up administrative files with Saudi authorities and service providers, including registrations, licences and renewals.
• Support employee administration, onboarding documents and expiry tracking, working with the people responsible for HR and government relations.
• Learn to use relevant Saudi government platforms, such as Qiwa, GOSI and Mudad, with guidance and authorised access.
• Prepare clear Arabic and English correspondence, organise meetings, and keep an action list showing the owner, deadline, and next step.
• Keep company records complete and current, follow up missing documents and flag issues early.

As an additional focus, you will be supporting finance and operations activities, such as:

• Help maintain accounting records in OneDoo, our Odoo business system, under the finance team's guidance.
• Collect and check supplier invoices, receipts and supporting documents. Follow up on missing information before processing records.
• Support customer invoicing, track due dates and payments, and professionally follow up on outstanding invoices in Arabic and English.
• Help match bank statements to accounting records, investigate differences and prepare information for reconciliation and month‑end review.
• Prepare payment checklists and supporting documents, follow up the required approvals and keep the status of approved payments visible.
• Help collect payroll inputs, check their completeness with HR and finance, and follow up the approval and payment calendar.
• Prepare simple views of amounts invoiced, collected and due, so management can see what needs attention.

You’ll work within agreed access and approval rules. Payment release, payroll approval and regulatory sign‑off stay with the authorised people.

What we’re looking for

• A Saudi national based in Riyadh or Jeddah, or willing to move there.
• A recent graduate in accounting, finance, business administration or a related field. A relevant diploma or comparable practical experience can also be considered.
• Fluent Arabic and enough working English to communicate with international colleagues.
• Confidence with numbers and spreadsheets, plus an interest in learning accounting and Odoo.
• Care with confidential information and a habit of checking details.
• Someone who asks useful questions, follows up politely and takes responsibility for the next step.

We welcome applicants with 0–2 years of experience. Internships, university projects and experience helping a family business count. Prior experience with Odoo or government portals is useful, but we can teach you.

What you’ll learn and where this can lead

You’ll see how a consulting business moves from a customer agreement to an invoice, a payment and a reliable financial record. You’ll receive practical coaching from top‑tier consulting leaders, use modern business software, and learn where AI can help with routine work.

The role will grow into finance operations, accounting coordination, or broader business operations, depending on your strengths and the company's needs. We’ll discuss your progress and agree the next responsibilities together.

We want people who would like to grow with the business over several years. As your contribution and the company develop, we are open to discussing a path to ownership through share options or another suitable participation mechanism, linked to individual contribution and company results.

Any participation plan, including milestones, vesting, and future exit arrangements, would be defined separately in writing.