Executive - Admin Assistant

Six Flags Qiddiya City and Aquarabia; Saudi Arabia; On-site; SAR 93,000 - 132,000; Full time

Job summary

A leading entertainment company in Saudi Arabia is seeking an Executive - Admin Assistant to provide administrative support to the Division leader. The role involves handling calls, preparing reports, maintaining filing systems, and coordinating with other departments. Candidates should have a Bachelor's degree in a related field, along with 0-2 years of experience. Proficiency in English and Arabic is essential for this position.

Qualifications

• 0-2 years of experience in a similar role.
• Fluent in English and Arabic.

Responsibilities

• Provide day-to-day administrative support.
• Answer high volume of incoming calls.
• Provide reporting and report analysis for the Line Manager.
• Ensure needed materials are prepared for meetings.
• Coordinate and maintain relationships with other departments.

Skills

Advanced in Microsoft Office Tools

Advanced knowledge of contracts cycle end to end and archiving

Education

Bachelor’s degree in business administration or Office Management

Job description

At Six Flags & AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leader with a variety of tasks and projects. Additionally, this position assists other team members as needed.

Collective

• Comply with the Six Flags Qiddiya’s code of conduct and ethics
• Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors
• Promote Six Flags Qiddiya and spread its culture
• Commit to Six Flags Qiddiya’s rules and regulations
• Perform tasks as directed in the pursuit of the achievement of organizational goals
• Share with team know-how and encourage their development

Job-Specific

• Provide day-to-day in administration support
• Answer high volume of incoming calls to the Line Manager
• Provide reporting and report analysis for the Line Manager and the Assigned Department
• Sort incoming mail.
• Prioritize and route outgoing items to department mailboxes.
• Ensure needed materials are prepared for any meetings or special events.
• Coordinate and maintain relationships with other Park Department heads
• Prepare Minutes of Meeting.
• Prepare various reports.
• Develop Power Point Presentations when needed.
• Maintain the Department filing system and archiving of all data.
• Maintain any requests for the Line Manager.
• Order and maintain office supplies.
• Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager.
• Handle Guest Concerns, inquiries, compliments, and complaints.
• Provide administrative support to include drafting emails and written correspondence.
• Ensuring that the Record Policy is adhered to.
• Create and maintain the park duty schedules.
• Take and distribute notes from Line Manager in staff meetings.
• Other duties as assigned.

Education

Bachelor’s degree in business administration, Office Management, or Diploma in similar field.

Experience

0-2 years of experience in a similar role.

Skills

• Computer Skills: Advanced in Microsoft Office Tools.
• Advanced knowledge of contracts cycle end to end and archiving.

Languages

Fluent in English and Arabic.

Core Competencies

• Self-Actualization & Fulfilment: Proficiency Level – MEDIUM.
• Team Synergy & Development: Proficiency Level – MEDIUM.
• Entrepreneurial Mindset & Drive: Proficiency Level – MEDIUM.
• Business Acumen & Diligence: Proficiency Level – MEDIUM.