Document Controller S (SMP)

ABIS; Dhahran Compound; On-site; SAR 36,000 - 72,000; Full time

Job summary

ABIS is seeking an experienced Administrative Clerk to provide comprehensive support for day-to-day office operations at our Dhahran Compound location.

The role involves managing mail, handling inquiries, drafting official documents, maintaining filing systems, and supporting timekeeping processes. Strong organizational and communication skills, plus the ability to multitask, are essential for success.

Qualifications

• Associate Degree or Diploma in Engineering or related field.
• Minimum 3 years of experience in administrative or clerical role.
• Strong knowledge of general office administration and clerical procedures.
• Proficiency in preparing correspondence, reports, and official documents.
• Excellent organizational and filing skills with attention to detail.
• Good verbal and written communication skills.

Responsibilities

• Provide comprehensive administrative and clerical support to ensure smooth daily office operations.
• Manage incoming and outgoing mail, including sorting, logging, distributing, and tracking correspondence.
• Handle telephone inquiries and greet visitors professionally.
• Draft, prepare, and type correspondence, reports, official documents, and other administrative materials.
• Create, organize, and maintain accurate filing systems, records, and document indices for easy information retrieval.
• Maintain employee timekeeping and attendance records.
• Operate and maintain office equipment and machinery to support daily administrative activities.
• Monitor office supplies and coordinate replenishment to ensure operational continuity.
• Coordinate internal and external communications to facilitate efficient office operations.
• Perform additional administrative, clerical, and miscellaneous duties as assigned by the supervisor.

Skills

Office administration

Clerical proficiency

Record keeping

Communication skills

Telephone etiquette

Time management

Multitasking

Team collaboration

Education

Associate Degree or Diploma in Engineering

Job description

• Provide comprehensive administrative and clerical support to ensure smooth daily office operations.
• Manage incoming and outgoing mail, including sorting, logging, distributing, and tracking correspondence.
• Handle telephone inquiries and welcome visitors professionally.
• Draft, prepare, and type correspondence, reports, official documents, and other administrative materials.
• Create, organize, and maintain accurate filing systems, records, and document indices for easy information retrieval.
• Maintain employee timekeeping and attendance records.
• Operate and maintain office equipment and machinery to support daily administrative activities.
• Monitor office supplies and coordinate replenishment to ensure operational continuity.
• Coordinate internal and external communications to facilitate efficient office operations.
• Perform additional administrative, clerical, and miscellaneous duties as assigned by the supervisor.

• Education: Associate Degree or Diploma in Engineering (any engineering discipline).
• Experience: Minimum 3 years of experience in an administrative or clerical role.
• Good knowledge of general office administration and clerical procedures.
• Proficiency in preparing correspondence, reports, and official documents.
• Strong organizational and filing skills with the ability to maintain accurate records.
• Good verbal and written communication skills.
• Ability to handle telephone inquiries and interact professionally with visitors and employees.
• Familiarity with office equipment and basic administrative systems.
• Ability to manage multiple tasks and prioritize daily administrative activities.
• Strong attention to detail, time management, and ability to follow instructions.
• Ability to work effectively within a team and independently.