Associate Document Controller

Client of Eram Talent; Eastern Province; On-site; SAR 67,000 - 134,000; Full time

Job summary

Client of Eram Talent in Saudi Arabia seeks an organized Document Controller to manage incoming and outgoing documents, maintain filing systems, and update document registers, ensuring accuracy, confidentiality and compliance with company procedures. The role supports administrative reporting and document control processes across departments.

The successful candidate will coordinate with internal teams and external parties, handle correspondence, and provide general administrative assistance

Qualifications

• Associate Degree or Diploma in any Engineering discipline.
• Minimum 3 years of experience in document control, records management, or administrative support.
• Proficiency in document control procedures, filing systems, and document management practices.
• Proficiency in Microsoft Office applications, particularly MS Word, Excel, and Outlook.
• Good written and verbal communication in Arabic and English.

Responsibilities

• Receive, sort, register, classify and distribute incoming and outgoing documents and communications.
• Maintain and update document registers, filing systems, indexes and records for easy retrieval.
• Ensure documents are properly identified, numbered, categorized and maintained.
• Monitor document movements and maintain accurate records of submissions, approvals and revisions.
• Prepare, format and process letters, reports, forms and memos.
• Coordinate with internal departments and external parties for timely submission and retrieval of documents.
• Maintain administrative records including attendance and timekeeping.
• Ensure confidentiality and proper handling of sensitive documents.
• Operate office equipment such as scanners and printers.
• Monitor stationery and coordinate replenishment.

Skills

MS Office

Arabic-English

Organizational skills

Document control

Education

Associate Degree or Diploma in engineering

Tools

MS Word

MS Excel

MS Outlook

Job description

We are seeking an organized and detail-oriented Document Controller to provide document management and administrative support ensuring the accurate handling, recording, distribution and maintenance of company documents and correspondence. The role is responsible for managing incoming and outgoing documentation, maintaining structured filing systems, updating document registers, preparing administrative reports and ensuring the timely retrieval and distribution of records. The successful candidate will support efficient document control processes while maintaining accuracy, confidentiality and compliance with established company procedures.

Responsibilities

• Receive, sort, register, classify and distribute incoming and outgoing documents, correspondence and official communications.
• Maintain and update document registers, filing systems, indexes and records to ensure proper tracking and easy retrieval of information.
• Ensure documents are properly identified, numbered, categorized, filed and maintained in accordance with established procedures.
• Monitor document movements and maintain accurate records of document submissions, approvals, revisions, and distributions.
• Prepare, type, format and process letters, reports, forms, memos and other official documentation.
• Coordinate with internal departments and external parties to facilitate the timely submission, circulation and retrieval of documents.
• Maintain accurate administrative records including attendance, timekeeping and other relevant documentation.
• Ensure proper handling, storage and confidentiality of sensitive company documents and records.
• Operate office equipment including scanners, printers, photocopiers and other document management tools.
• Monitor office stationery and document-related supplies and coordinate replenishment when required.
• Handle telephone inquiries, receive visitors and provide general administrative assistance when required.
• Support the supervisor in daily document control and clerical activities and perform other related duties as assigned.

Qualifications

• Associate Degree or Diploma in any Engineering discipline.
• Minimum 3 years of experience in document control, records management, or administrative support.
• Basic knowledge of document control procedures, filing systems, and document management practices.
• Proficiency in Microsoft Office applications, particularly MS Word, Excel, and Outlook.
• Good written and verbal communication skills in Arabic and English.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple documents, maintain records, and meet deadlines.
• Good coordination and communication skills to interact effectively with internal departments and external stakeholders.
• Ability to maintain confidentiality and handle sensitive documentation professionally.