Document Controller

Parsons; Jeddah; Sur place; SAR 201 000 - 312 000; Plein temps

Résumé du poste

Parsons is seeking an experienced Document Controller to join our team in Jeddah. You will coordinate the flow of documents across project operations, engineering disciplines, construction teams, and other departments, using EDMS tools to manage records and reporting.

The role requires strong English communication, MS Office proficiency, and hands-on ACONEX experience. You will mentor junior staff and ensure timely approvals, retention, and closeout documentation.

Qualifications

• Degree in MIS or related discipline with minimum 6 years’ experience in construction projects.
• Advantageous to have PM/CM contracts experience.
• Strong English communication skills, both written and spoken.
• Aconex certified or similar EDMS software preferred.

Responsabilités

• Coordinates document flow between project operations, engineering, construction, and other departments.
• Manages document control processes and uses EDMS to track documents.
• Processes documents through all steps and ensures required approvals are met.
• Receives, tracks, and reports on documents; maintains logs and transmittals.
• Keeps up-to-date with document management technologies and collaborates with staff.
• Assists users in locating electronic information.
• Maintains data distribution schedules; expedites reviews and releases.
• Verifies retention, cataloging, storage or disposal at project closeout.
• Mentors junior staff; liaises with home office and field personnel.
• Proficient with MS Office; strong written and oral communication.
• Prepare needed reports and uses ACONEX and other EDMS.
• Performs other responsibilities as appropriate.

Connaissances

Strong communication skills in English

Keyboard and MS Windows skills

Formation

MIS or related discipline degree +6 years experience

Outils

ACONEX

Description du poste

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will be Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.

Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

What You'll Be Doing

• Selects personnel for project assignments to fulfill client and project requirements. Establishes clear/concise work standards and goals.

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.

• Keeps abreast of department technologies, techniques, and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.

• Provides assistance to users in capturing and locating electronic information.

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.

• Verifies retention requirements, arranges document cataloging, packing, and long-term storage, or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

• Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.

• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required. Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

• Prepare the needed reports.

• Experienced in using ACONEX and other similar EDMS software.

• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring

• Degree in MIS or related discipline with minimum +6 years’ experience in construction projects, specifically management experience across multi-disciplinary teams.

• Advantageous to have extensive experience of significant PM/CM contracts.

• Strong communication skills in English, written and spoken.

• Aconex certified or other software is preferred.

What Desired Skills You'll Bring

• Demonstrated teamwork and management skills.

• Proven experience of working within complex construction environment.

• Ability to follow through & clearly deliver work instructions in a complex stakeholder environment.

• Ability to work in a matrix organization (dual reporting). Ability to interact with senior-level management. Ability to consult, motivate, and negotiate effectively with client groups, co-workers, employees, vendors, and contractors.

• Must function effectively under time constraints, schedule workload to meet deadlines, and have the ability to prioritize.

• Strong problem-solving skills.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.