Document Controller

Hill International, Inc.; Dammam; On-site; SAR 60,000 - 90,000; Full time

Job summary

Hill International, Inc. is seeking a Document Control Specialist to manage project documents within a structured EDMS environment. You will handle filing, transmittals, and status reporting, ensuring accuracy and timeliness across teams and stakeholders.

The role requires 5+ years in document control, strong MS Office skills, and experience with EDMS like Aconex or Oracle Primavera Unifier; RoBOTic experience is a plus. On-site in Saudi Arabia with strict documentation standards.

Qualifications

• Diploma or degree in a relevant field.
• Minimum 5 years of experience in document control in large-scale projects.
• Experience with EDMS such as Aconex or Oracle Primavera Unifier.
• RoBOTic Document Control experience is a plus.
• Strong MS Office knowledge (Word, Excel).
• Knowledge of numbering, revision control, transmittals and registers.
• Basic Windows, SQL and regex understanding is helpful.
• Excellent organization and communication with attention to detail.

Responsibilities

• Maintain project document filing systems and track document flow.
• Receive, register, distribute, and track project documents.
• Maintain records of submissions, revisions, approvals, and acknowledgements.
• Data entry, coding, and storage in the EDMS.
• Prepare and issue transmittals, reports, and correspondence through EDMS.
• Monitor pending documents and follow up for timely approvals.
• Maintain document registers and ensure accessibility.
• Support project teams with document control and admin tasks.
• Assist with export of As-Built documentation in client formats.
• Ensure compliance with procedures, standards, and client requirements.
• Provide accurate document status information when required.

Skills

Microsoft Word

Microsoft Excel

EDMS

Aconex

Oracle Primavera Unifier

RoBOTic Document Control

SQL basics

Regular expressions

Attention to detail

Communication skills

Organizational skills

Education

Diploma or degree in a relevant field

Tools

RoBOTic Document Control

Aconex

Oracle Primavera Unifier

Job description

General Description of Role and Responsibilities:

• Maintain project document filing systems, ensuring accurate and efficient inward/outward document flow and tracking.
• Receive, register, distribute, and track project documents, ensuring they are routed to the appropriate project team members and stakeholders.
• Maintain accurate records of document submissions, revisions, approvals, and acknowledgements.
• Perform data entry, document coding, and document storage within the Electronic Document Management System (EDMS).
• Prepare and issue transmittals, document reports, acknowledgement letters, and other project correspondence through EDMS tools, including RoBOTic Document Control.
• Monitor pending documents and follow up with relevant internal teams and stakeholders to ensure timely responses and approvals.
• Maintain document registers and ensure all documentation is correctly filed, indexed, and readily accessible.
• Assist project teams with document control, word processing, and general administrative requirements.
• Support the preparation and export of As-Built documentation in client-required formats.
• Ensure project documentation complies with established document control procedures, project standards, and client requirements.
• Assist with the compilation of project documentation reports and provide accurate document status information when required.
• Ensure confidentiality, accuracy, and integrity of project records and documentation.

Qualifications, Experience, Knowledge and Skills:

• Diploma or degree in a relevant field.
• Minimum 5 years of experience in document control, preferably within large-scale construction, engineering, or infrastructure projects.
• Previous experience working within a project environment and managing a high volume of technical and project documentation.
• Strong knowledge of Microsoft Office applications, particularly Word and Excel.
• Experience using Electronic Document Management Systems (EDMS), such as Aconex or Oracle Primavera Unifier, is preferred.
• Experience with document control systems such as RoBOTic Document Control would be an advantage.
• Basic understanding of document numbering, revision control, transmittals, workflows, and document registers.
• Basic understanding of Windows-based systems; knowledge of SQL and regular expressions would be an advantage.
• Excellent organizational and communication skills, with strong attention to detail.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced project environment.
• Ability to work effectively with project teams, consultants, contractors, and clients.
• Strong attention to accuracy, document quality, and compliance with project procedures.