Community Events Coordinator - Resident Programs

JLL; Riyadh Region; On-site; SAR 89,000 - 156,000; Full time

Job summary

JLL is seeking an energetic and highly organized Event Coordinator to support the community engagement team at a dynamic mixed-use compound in Saudi Arabia. You will work with the Event Planner and Community Engagement Manager to manage planning, setup, and on-site execution of events and resident activities.

The ideal candidate has 3–5 years of event coordination experience, strong English communication, and a proactive, detail-oriented approach to delivering memorable resident experiences in a

Qualifications

• Bachelor's degree or Diploma in Event Management, Hospitality, Communications, or related field.
• 3–5 years of event coordination or event support experience.
• 2+ years in Saudi Arabia or GCC countries preferred.

Responsibilities

• Assist Event Planner in coordinating and executing all compound events, activations, and community programs.
• Prepare event timelines, checklists, operational documents, setup diagrams, and coordinate space configurations with facilities team.
• Coordinate event logistics including equipment delivery, setup schedules, vendor arrivals, and pre-event site inspections.
• Manage event materials inventory and coordinate equipment rentals when needed.
• Serve as day-to-day liaison for vendors and suppliers, maintain vendor databases and documentation, and support invoice processing and payment tracking.
• Maintain comprehensive event files including contracts, permits, insurance certificates, and distribute event briefings and run sheets.
• Process purchase requisitions and expense reports and track event budgets and expenses using financial tracking systems.
• Prepare meeting agendas and take minutes for event planning sessions.
• Provide on-site support during events including setup coordination, registration, guest services, activity management, and volunteer coordination.
• Monitor event operations and report concerns to Event Planner.
• Deliver excellent customer service to residents and build positive relationships through friendly interaction.
• Oversee event breakdown and equipment accountability.
• Gather resident feedback through surveys and maintain event participation records.
• Coordinate equipment maintenance and repairs, track material usage, and organize storage areas.
• Support event safety protocol implementation including risk assessments and compliance with regulations.
• Compile post-event reports with attendance and feedback summaries and maintain event calendar records.

Skills

Event coordination

Vendor liaison

Customer service

Administrative support

Time management

Microsoft Office

Event management software

English communication

Arabic advantageous

Attention to detail

Education

Bachelor's degree or Diploma in Event Management or related field

Tools

Microsoft Office Suite

Event management software

Job description

JLL is seeking an energetic and highly organized Event Coordinator to support the community engagement team at a dynamic mixed-use compound in Saudi Arabia. You will work with the Event Planner and Community Engagement Manager to manage planning, setup, and on-site execution of events and resident activities.

The ideal candidate has 3–5 years of event coordination experience, strong English communication, and a proactive, detail-oriented approach to delivering memorable resident experiences in a