CFO Executive Assistant | Scheduling, Governance & Secretarial

Islamic Development Bank (IsDB); Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

Islamic Development Bank (IsDB) in Jeddah seeks an experienced executive assistant to support the CFO and manage the Finance complex’s day-to-day activities. The role involves administrative and secretarial duties, ensuring confidentiality and smooth operations across internal and external stakeholders.

You will coordinate calendars, prepare reports, and assist with travel arrangements and governance commitments, while maintaining archives and driving automated processes where possible.

Qualifications

• English is compulsory.
• Arabic and/or French is a plus.
• Minimum of 6 years of experience as an executive assistant/secretary or similar role.

Responsibilities

• Develop daily and weekly appointment charts for the CFO’s commitments.
• Maintain stakeholder database; manage correspondence and calendar; coordinate meetings to avoid overlaps.
• Track deadlines for financial reporting, budget submissions, audit requests, and committee papers; prepare inputs.
• Prepare activity reports, presentations, briefing packs, and other reports for the CFO on request.
• Act as secretary for CFO meetings; prepare agendas, record minutes, and follow up on actions to closure.
• Arrange official travel for the CFO; manage travel approvals, bookings and hotel reservations.
• Monitor procurement requests and vendor invoices relevant to the Finance complex.
• Maintain secure physical and digital archives of correspondence addressed to the CFO.
• Assist in automating administrative processes in coordination with Digital & Corporate Excellence.

Skills

English

Arabic

French

Job description

Islamic Development Bank (IsDB) in Jeddah seeks an experienced executive assistant to support the CFO and manage the Finance complex’s day-to-day activities. The role involves administrative and secretarial duties, ensuring confidentiality and smooth operations across internal and external stakeholders.

You will coordinate calendars, prepare reports, and assist with travel arrangements and governance commitments, while maintaining archives and driving automated processes where possible.