Building Administrator / Receptionist

Alfanar; Riyadh; On-site; SAR 30,000 - 45,000; Full time

Job summary

A leading construction and manufacturing firm in Riyadh is seeking a skilled individual to manage meeting facilities and provide administrative support. The candidate will oversee all aspects of meeting room scheduling, tenant interactions, and reception procedures, ensuring high service quality. With a requirement of 2 to 4 years of experience and a diploma in Administration, the role demands strong communication and problem-solving skills. The company offers a dynamic work environment dedicated to excellence.

Qualifications

• 2 to 4 years of experience in a related field.
• Ability to deliver quality service in a timely manner.
• Proficient in Microsoft Office applications.

Responsibilities

• Oversee scheduling and reservation of meeting rooms.
• Act as main contact for tenants and building occupants.
• Manage reception procedures for the Head Office.
• Handle and resolve complaints professionally.
• Coordinate with other departments for seamless services.

Skills

Adaptability

Analytical thinking

Communication

Customer Service Oriented

Time Management

MS Office

Education

Diploma Degree in Administration or relevant field

Job description

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Description: Requisition ID: 25836

City Facility

Group overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services

Our Main Divisions:

• alfanar electric
• alfanar Construction
• alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar’s facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

This position exists to perform buildings of related efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Meeting Room Management:

• Oversee the scheduling and reservation of all meeting and conference rooms.
• Ensure proper preparation and setup for meetings and conferences.
• Monitor and manage meeting room availability and usage to optimize space allocation.

Administrative & Tenant Support:

• Act as the main point of contact for tenants and building occupants regarding meeting room use and building services.
• Provide administrative support as required, including assisting with inquiries, requests, and complaints.
• Respond promptly to requests from visitors and guests, keeping them informed of the status of their requisitions.

Complaint Management:

• Handle complaints received through phone, email, or other communication channels.
• Resolve issues in a timely and professional manner while ensuring tenant satisfaction.

Cross-Department Coordination:

• Collaborate with other divisions, departments, sections, and colleagues to ensure seamless service delivery to tenants, visitors, and guests.

Reception Procedures:

• Manage all reception procedures for the Head Office, ensuring a smooth and professional front desk operation.
• Register visitors’ information in the visitor log and issue access cards when necessary.
• Greet visitors and provide them with necessary access or instructions for their meetings.

Shipments:

• Oversee the sending and receiving of DHL shipments, ensuring accurate data entry and communication with recipients.
• Contact receivers and ensure prompt and accurate delivery of parcels.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escal…

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Diploma Degree in Administration Institute or Any relevant field

Work Experience

2 to 4 Years

Technical / Functional Competencies

Adaptability Analytical thinking Archiving Communication Creativity Customer Service Oriented Initiative MS Office Research Anlaysis Teamwork Time Management Well Organized Work under pressur