Boutique Admin

Richemont Iberia SL; Riyadh; On-site; SAR 50,000 - 75,000; Full time

Job summary

Richemont Iberia SL in Riyadh is seeking an experienced administrator to provide general support to a department, handling routine correspondence, scheduling, and confidential records with discretion. The role requires independence, strong organization, and the ability to research information requests and prepare trend reports.

You will assist in budgeting and business planning, coordinate travel for senior staff, and produce documents across Microsoft Office and departmental systems.

Qualifications

• Demonstrated ability to understand straightforward procedures or systems.
• Experience in administrative support or office environments.
• Strong organizational skills and independence in task execution.
• Ability to manage routine correspondence and confidential records.
• Familiarity with budgeting or business planning activities is a plus.

Responsibilities

• Provide comprehensive administrative support to a department or group of professionals.
• Research information requests and prepare trends/status reports from multiple sources.
• Manage routine correspondence and maintain confidential records.
• Assist in formulation of department budget and planning functions.
• Produce and maintain Microsoft documents, databases, and departmental systems.
• Schedule meetings, arrange travel, and coordinate with senior staff.

Skills

Procedural understanding

Managerial experience

Education

Post-Secondary Non-Tertiary Education

Tools

Microsoft Office

Job description

YOUR MISSION:

Provide general administrative support to a department or group of professionals. (Work is performed under general supervision and requires independence and discretion.) Research a wide variety of information requests and prepare and analyze trends and status reports, drawing data from a variety of sources both within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. Assist in the formulation of the department budget, business planning, and related planning functions, interacting with customers, suppliers, or employees outside the immediate work area.

HOW WILL YOU MAKE AN IMPACT?

• - Provide comprehensive administrative support to a department or group of professionals, ensuring tasks are completed with independence and discretion.
• - Conduct thorough research on various information requests, preparing and analyzing trends and status reports by drawing data from multiple sources both within and outside the department.
• - Manage routine correspondence, maintaining confidential department records and files with precision.
• - Assist in the formulation of the department budget, business planning, and related functions, interacting effectively with customers, suppliers, or employees outside the immediate work area.
• - Produce, update, and offer best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• - Schedule appointments, arrange meetings and conferences, and organize travel plans to optimize the time of senior colleagues or executives.
• - Prepare routine letters, emails, minutes of meetings, and reports for approval by senior colleagues or executives.
• - Create moderately complex documents using various applications for technology devices, ensuring accuracy and clarity.
• - Gather and summarize data for reports, producing accurate outputs by collecting data from standard sources and inputting it into standard formats.
• - Design and manage monthly schedules, assigning work to others when necessary to enhance office workflow and prioritize high-priority tasks.
• - Monitor and analyze data using budgeting systems and protocols, ensuring financial accuracy and compliance.
• - Develop and maintain excellent process or technical skills through participation in assessment and development planning activities, as well as formal and informal training and coaching.
• - Adhere to the organization's policies, procedures, and regulatory codes, ensuring all work meets required standards.
• - Support procurement tasks by following established procedures, contributing to efficient resource management.

Required EducationPost-Secondary Non-Tertiary Education.

• - Required ExperienceDemonstrated experience and understanding of straightforward procedures or systems.
• - Managerial ExperienceLimited managerial experience, focusing on task execution and support.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

Post-Secondary Non-Tertiary Education Sound experience and understanding of straightforward procedures or systems.