Bilingual Legal Secretary – International Firm Support

Tandem Search

Riyadh

On-site

SAR 60,000 - 110,000

Full time

9 days ago

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Job summary

Tandem Search is seeking an experienced Legal Secretary (Saudi national, female) to provide comprehensive administrative and secretarial support to attorneys in our Riyadh office. The successful candidate will be fluent in both English and Arabic, familiar with US and international law firm practices, and comfortable working within the local regulatory and cultural environment.

The role includes managing calendars, drafting multilingual documents, coordinating cross-border matters with regional

Qualifications

Minimum 3-5 years of experience as a legal secretary, preferably within a US, UK, or international law firm
Fluency in English and Arabic (written and spoken) - bilingual correspondence and translation support required
Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with document management systems (e.g., iManage, NetDocuments) and timekeeping software (e.g., Aderant, Elite, Intapp) preferred
Excellent typing speed and accuracy in both English and Arabic
Strong organizational skills with the ability to manage multiple priorities and deadlines
Professional demeanor and discretion in handling confidential information
Saudi national (female) - required, per firm hiring policy and Saudization (Nitaqat) requirements

Responsibilities

Provide day-to-day administrative and secretarial support to assigned partners, associates, and paralegals
Prepare, format, proofread, and edit legal documents, correspondence, memoranda, and presentations in both English and Arabic
Manage attorneys' calendars, schedule meetings, coordinate travel arrangements, and organize video/conference calls across time zones
Open, maintain, and close client files in accordance with firm policies and conflict-check procedures
Prepare and submit time entries, expense reports, and billing support in the firm's timekeeping system
Coordinate with the Dubai, London, New York, or other regional offices as needed on cross-border matters
Liaise with Saudi government bodies, notaries, and courts for document filing, attestation, and translation as required
Handle incoming and outgoing correspondence, including drafting routine letters and managing document distribution
Organize and maintain physical and electronic filing systems, ensuring compliance with document retention policies
Assist with the coordination of client meetings, closings, and firm events
Maintain strict confidentiality regarding client and firm matters
Provide backup support to other secretaries/assistants during absences or peak workload periods