AMI Coordinator (Saudi Nationals)

Allergan Aesthetics, an AbbVie Company; Riyadh; On-site; SAR 100,000 - 140,000; Full time

Job summary

Allergan Aesthetics, an AbbVie Company, is seeking an AMI Operations & Medical Education Coordinator to support and execute medical education programs and events. You will handle end-to-end logistics, travel, vendor coordination, contracts, compliance, budgeting, and admin support to ensure on-time, compliant project delivery.

The role requires coordinating with faculty, HCPs, and internal teams, managing content, and maintaining accurate documentation across Salesforce, Veeva Vault, and PRISM

Qualifications

• Bachelor's degree required in a relevant field.
• Minimum 5 years of experience in operations, project coordination, medical education, or event management.

Responsibilities

• Coordinate medical education events from planning through execution.
• Manage travel logistics including flights, hotels, visas, transfers, and itineraries for faculty and internal teams.
• Coordinate faculty invitations, registrations, contracts, and communication.
• Manage vendors, quotations, purchase orders, invoices, and event deliverables.
• Support compliance, legal, finance, procurement, and medical approval processes.
• Maintain project plans, trackers, budgets, reports, and event documentation.
• Manage content coordination, presentation materials, and event logistics.
• Support financial tracking, reporting, and post-event reconciliation.

Skills

Excel

PowerPoint

Project management

Event management

Vendor management

Travel logistics

Stakeholder management

Budgeting

Education

Bachelor's degree in Business Administration, Healthcare Administration, Marketing, Event Management, or a related field

Tools

Salesforce

Veeva Vault

PRISM

Job description

AMI Operations & Medical Education Coordinator is responsible for supporting , coordination, and execution of medical education programs, scientific events, , operational activities. The role manages end-to-end event logistics, travel arrangements, vendor coordination, contracts, compliance processes, budgeting, and administrative support while ensuring projects are delivered efficiently, compliantly, and on schedule.

Key Responsibilities

• Coordinate medical education events, workshops, congresses, from planning through execution.
• Manage travel logistics, including flights, hotels, visas, transfers, and itineraries for faculty, healthcare professionals (HCPs), and internal teams.
• Coordinate faculty invitations, registrations, contracts, and communication.
• Manage vendors, quotations, purchase orders, invoices, and event deliverables.
• Support compliance, legal, finance, procurement, and medical approval processes.
• Maintain project plans, trackers, budgets, reports, and event documentation.
• Manage content coordination, presentation materials, and event logistics.
• Support financial tracking, reporting, and post-event reconciliation.
• Ensure accurate documentation and effective use of company systems (Salesforce, Veeva Vault, , PRISM, and related platforms).

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Marketing, Event Management, or a related field.
• Minimum 5 years of experience in operations, project coordination, medical education, or event management.
• Experience managing local and international events, travel logistics, vendor management, and procurement.
• Advanced Microsoft Excel and PowerPoint skills.
• Experience in a multinational healthcare or pharmaceutical organization is preferred.

Core Competencies

• Strong project and event management skills.
• Excellent organization and attention to detail.
• Effective stakeholder and vendor management.
• Ability to manage multiple priorities under tight timelines.
• Strong communication, problem-solving, and execution skills.
• High level of professionalism, accountability, and confidentiality.