Admissions & SIS Coordinator - Student Records & Visa

Batterjee Medical College; Makkah Region; On-site; SAR 134,000 - 201,000; Full time

Job summary

Batterjee Medical College is seeking a detail-oriented System Coordinator to support admissions registration and student records operations. The role handles online applications, SIS activities, and visa coordination to ensure smooth enrollment.

Responsibilities include processing applications across programs, maintaining accurate records, auditing data, and supporting stakeholders within and outside the institution. Proficiency in Arabic and English is required.

Qualifications

• Bachelor’s degree in a related field.
• 1–3 years of experience in admissions, registration, student records, or academic systems.
• Experience with Student Information Systems (SIS) is preferred.

Responsibilities

• Online Admissions Processing: review and process applications; verify eligibility; upload screening results; coordinate English assessments or interviews.
• Study Visa Coordination: prepare provisional acceptance letters; track visa progress; ensure data transfer between government platforms and SIS.
• SIS Operations: maintain applicant/student data; update statuses; support self-enrollment; respond to data requests.
• Data Accuracy & Compliance: audit application data; verify discounts; update levels/majors; issue certificates via Odoo.
• Stakeholder Support: advise applicants and students; coordinate with Academic Programs, IT, and other departments.

Skills

Data entry

Data validation

Record management

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Communication (Arabic/English)

Customer service

Time management

Education

Bachelor's degree in Business Administration / Information Systems / MIS / Computer Information Systems or related field

Tools

MS Office

Odoo

Job description

Batterjee Medical College is seeking a detail-oriented System Coordinator to support admissions registration and student records operations. The role handles online applications, SIS activities, and visa coordination to ensure smooth enrollment.

Responsibilities include processing applications across programs, maintaining accurate records, auditing data, and supporting stakeholders within and outside the institution. Proficiency in Arabic and English is required.