System coordinator

BMC; Jeddah; On-site; SAR 134,000 - 223,000; Full time

Job summary

Batterjee Medical College in Jeddah, Saudi Arabia, is seeking a detail-oriented System Coordinator to support online admissions, SIS operations, and visa processing. You will ensure accurate student records, coordinate study visa applications, and maintain compliant data flows across admission paths.

Ideal candidates have a Bachelor’s degree in a related field and 1–3 years’ experience with SIS platforms, Odoo, and MS Office, plus strong data-entry and communication skills in Arabic and English.

Qualifications

• Bachelor’s degree in a related field.
• 1–3 years of relevant experience in admissions, registration, student records, or academic systems.
• Experience with Student Information Systems (SIS) is preferred.
• Strong SIS understanding and administrative workflows.
• Proficiency in Microsoft Office and Odoo.

Responsibilities

• Review and process applications for high school, transfer, bridging, double major, and international curriculum applicants.
• Evaluate applicant eligibility and process applications according to approved admission criteria.
• Upload screening results and coordinate required English assessments or interviews.
• Identify missing application requirements and follow up with applicants until completion.
• Communicate admission and acceptance requirements for relevant programs.
• Prepare provisional acceptance letters for study visa applicants.
• Track visa application progress and provide applicants with appropriate guidance.
• Review and process study visa applications through relevant government platforms.
• Ensure accurate transfer of applicant information between government platforms and the SIS.
• Support international students through the transition from visa issuance to full enrollment.
• Ensure visa-related processes comply with institutional and regulatory requirements.
• Maintain and update applicant and student information within the SIS.
• Update student statuses, including Hold, Withdrawn, Graduate, and No Show.
• Coordinate self-enrollment activities for new students and support student ID activation.
• Process personal data amendments and student reactivations.
• Monitor diploma completion and graduation updates.
• Generate statistical reports and respond to authorized data requests.
• Conduct routine audits of application data and supporting documentation.
• Verify eligibility for approved academic discounts and scholarships.
• Ensure accurate updates to student levels and majors based on academic progress.
• Maintain and update admission criteria within the system.
• Maintain accurate graduate records and supporting clearance documentation.
• Initiate certificate issuance requests through Odoo.
• Provide accurate and professional support to applicants and students regarding admission, registration, system, and visa-related processes.
• Coordinate with Academic Programs, Student Affairs, IT, Quality, Institutional Research, and other relevant departments.
• Communicate professionally with students, parents, scholarship bodies, government agencies, embassies, and relevant service providers.

Skills

Data entry

Data validation

Record management

Attention to detail

Organizational skills

Multitasking

Customer service

Arabic & English communication

Education

Bachelor’s degree in Business Administration or Information Systems

Tools

Microsoft Office

Odoo

SIS platforms

Job description

Jeddah, Saudi Arabia | Posted on 09/10/2026

Batterjee Medical College is seeking a detail-oriented and organized System Coordinator to support admissions, registration, and student records operations.

The role is responsible for processing online applications, managing Student Information System (SIS) activities, coordinating study visa applications, maintaining accurate applicant and student records, and ensuring smooth and compliant data flow across different admission pathways.

Key Responsibilities

Online Admissions Processing

• Review and process applications for high school, transfer, bridging, double major, and international curriculum applicants.
• Evaluate applicant eligibility and process applications according to approved admission criteria.
• Upload screening results and coordinate required English assessments or interviews.
• Identify missing application requirements and follow up with applicants until completion.
• Communicate admission and acceptance requirements for relevant programs.
• Prepare provisional acceptance letters for study visa applicants.
• Track visa application progress and provide applicants with appropriate guidance.
• Review and process study visa applications through relevant government platforms.
• Ensure accurate transfer of applicant information between government platforms and the SIS.
• Support international students through the transition from visa issuance to full enrollment.
• Ensure visa-related processes comply with institutional and regulatory requirements.

Student Information System (SIS) Operations

• Maintain and update applicant and student information within the SIS.
• Update student statuses, including Hold, Withdrawn, Graduate, and No Show.
• Coordinate self-enrollment activities for new students and support student ID activation.
• Process personal data amendments and student reactivations.
• Monitor diploma completion and graduation updates.
• Generate statistical reports and respond to authorized data requests.

Data Accuracy & Compliance

• Conduct routine audits of application data and supporting documentation.
• Verify eligibility for approved academic discounts and scholarships.
• Ensure accurate updates to student levels and majors based on academic progress.
• Maintain and update admission criteria within the system.
• Maintain accurate graduate records and supporting clearance documentation.
• Initiate certificate issuance requests through Odoo.

Student & Stakeholder Support

• Provide accurate and professional support to applicants and students regarding admission, registration, system, and visa-related processes.
• Coordinate with Academic Programs, Student Affairs, IT, Quality, Institutional Research, and other relevant departments.
• Communicate professionally with students, parents, scholarship bodies, government agencies, embassies, and relevant service providers.

Requirements

• Bachelor’s degree in Business Administration, Information Systems, Management Information Systems, Computer Information Systems, or a related field.

Experience

• 1–3 years of relevant experience in admissions, registration, student records, or academic systems.
• Experience working with Student Information Systems (SIS) is preferred.
• Previous experience within a higher education environment is an advantage.
• Strong understanding of SIS platforms and administrative workflows.
• Proficiency in Microsoft Office and systems such as Odoo.
• Strong data-entry, data-validation, and record-management skills.
• Excellent attention to detail and commitment to data accuracy and integrity.
• Strong organizational and prioritization skills.
• Good analytical and problem-solving abilities.
• Ability to manage multiple applications and requests efficiently.
• Strong customer-service orientation.
• Ability to handle confidential student information appropriately.
• Effective written and verbal communication skills in Arabic and English.