Student Admissions & Records Specialist

Batterjee Medical College; Dammam; On-site; SAR 60,000 - 120,000; Full time

Job summary

Batterjee Medical College is seeking an Admission & Registration Officer to support admissions, registration, and records management for students and applicants.

The role involves guiding applicants, validating applications, updating SIS data, and communicating decisions while ensuring policy compliance. It also coordinates financial aid processes, issues student ID cards, and maintains documentation across departments.

Qualifications

• Bachelor’s degree in Administration, Education, or related field.
• 1–3 years of experience in admissions, registration, or student services.
• Fluent in Arabic and English.

Responsibilities

• Guide applicants (walk-in, phone, online) through the admissions process.
• Review applications for completeness.
• Communicate acceptance decisions and follow up on missing documents.
• Track payments, contracts, and required forms.
• Prepare acceptance letters and official communications.
• Update applicant status in the SIS.
• Handle documentation for financial aid programs and contracts.
• Maintain accurate records in SIS and internal systems.
• Coordinate with Legal Affairs for contract validation.
• Verify eligibility and issue student ID cards.
• Manage reprints and issuance logs.
• Organize and maintain student records.
• Track missing and submitted documents.
• Ensure secure storage and easy retrieval of files.
• Respond to student inquiries via SIS, email, and Blackboard.
• Process withdrawals, reactivations, and major changes.
• Issue transcripts, letters, and study plans.
• Support students during registration periods.

Skills

SIS systems

Microsoft Office

Customer service

Arabic & English

Education

Bachelor's degree in Administration or related field

Tools

SIS software

Job description

Batterjee Medical College is seeking an Admission & Registration Officer to support admissions, registration, and records management for students and applicants.

The role involves guiding applicants, validating applications, updating SIS data, and communicating decisions while ensuring policy compliance. It also coordinates financial aid processes, issues student ID cards, and maintains documentation across departments.