Administrative Operations Lead — Docs, Scheduling & Reporting

SWAV; Riyadh; On-site; SAR 67,000 - 100,000; Full time

Job summary

SWAV is seeking an organized and proactive Office Administrator to manage daily administrative tasks in Riyadh. You will prepare official documents, draft communications, and coordinate meetings while ensuring meticulous record-keeping and smooth office operations.

Ideal candidates have 2–3 years of relevant experience, strong English communication, and a solid command of Microsoft Office. Arabic skills and local Riyadh availability are a plus, with a professional and detail-oriented mindset.

Qualifications

• Bachelor's degree or diploma in Business Administration, Management, or a related field.
• 2–3 years of relevant administrative experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Good organisational, documentation, and time-management skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Professional attitude with strong attention to detail.
• Good command of English; Arabic communication skills will be an advantage.

Responsibilities

• Manage daily administrative and office operations.
• Prepare and maintain official documents, reports, correspondence, and records.
• Draft professional emails, letters, memos, and internal communications.
• Coordinate meetings, appointments, schedules, and office activities.
• Maintain organised filing systems and ensure proper document control.
• Coordinate with employees, suppliers, clients, and other departments.
• Monitor office supplies and support procurement-related activities.
• Assist management with administrative reports and follow-up tasks.
• Handle confidential company information professionally.
• Ensure administrative procedures are completed accurately and on time.

Skills

Communication skills

Microsoft Office

Organization

Time management

Attention to detail

English proficiency

Education

Bachelor's degree or diploma in Business Administration/Management

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

SWAV is seeking an organized and proactive Office Administrator to manage daily administrative tasks in Riyadh. You will prepare official documents, draft communications, and coordinate meetings while ensuring meticulous record-keeping and smooth office operations.

Ideal candidates have 2–3 years of relevant experience, strong English communication, and a solid command of Microsoft Office. Arabic skills and local Riyadh availability are a plus, with a professional and detail-oriented mindset.