Admin support officer

Hitachi Energy Ltd.; Dammam; On-site; SAR 22,000 - 36,000; Full time

Job summary

Hitachi Energy Ltd. is seeking a reception/administrator to coordinate office activities, greet visitors and manage calls in a busy corporate reception in Saudi Arabia.

The role covers mail handling, front-desk support, meeting room setup, and coordination with security and SCM for smooth daily operations. The candidate will maintain the reception area, handle invoicing for canteen and office services, and assist Admin and Finance with supplier invoices and transportation requests.

Responsibilities

• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Monitor visitor access and maintain security awareness
• Coordinate with Security for the registration of the visitors
• Control inventory relevant to reception area
• Receive and sort mail & Fax and deliveries
• Answer telephone, screen and direct calls and Provide information to if require
• Take and relay shipments from DHL and TNT
• Supervise the activity of clinic and request the medical items
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Schedule appointments for the visitors
• Monitor and maintain office equipment ( Fax , copy machine)
• Tidy and maintain the reception area
• Keep visitors record
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action.
• Handle & Control office supplies requisition in coordination W/ SCM.
• Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.
• Assisting the Reception area in attending & answering income calls and sending faxes.
• Implement accurate filing, documentation controls, archiving for Admin activity's.
• Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.
• Supervise the transportation request and organize the driver's dispatch
• Supervise and request Kitchen Supplies
• Coordination with the regional Admin staff when required.
• Process of Individual Telephone Bill Payment
• Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well
• Receive and review for hotels invoices, rent-a -car invoices, compounds invoices
• Case by case study for top confidential cases which referred by Hitachi management for evaluation.
• Prepare the monthly payment requests for Canteen subsid

Job description

The opportunity

• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Monitor visitor access and maintain security awareness.
• Coordinate with Security for the registration of the visitors
• Control inventory relevant to reception area.
• Receive and sort mail & Fax and deliveries.
• Answer telephone, screen and direct calls and Provide information to if require.
• Take and relay shipments from DHL and TNT
• Supervise the activity of clinic and request the medical items.
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Schedule appointments for the visitors
• Monitor and maintain office equipment ( Fax , copy machine)
• Tidy and maintain the reception area
• Keep visitors record
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action.
• Handle & Control office supplies requisition in coordination W/ SCM.
• Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.
• Assisting the Reception area in attending & answering income calls and sending faxes.
• Implement accurate filing, documentation controls, archiving for Admin activity's.
• Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.
• Supervise the transportation request and organize the driver's dispatch
• Supervise and request Kitchen Supplies
• Coordination with the regional Admin staff when required.
• Process of Individual Telephone Bill Payment
• Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well
• Receive and review for hotels invoices, rent-a -car invoices, compounds invoices
• Case by case study for top confidential cases which referred by Hitachi management for evaluation.
• Prepare the monthly payment requests for Canteen subsid
• Publication date : 2026-10-22