Tech Admin & Projects Coordinator

malomatia; Doha; On-site; QAR 89,000 - 134,000; Full time

Job summary

Malomatia, a Qatar-based IT services provider, seeks an Administrative/Operations Coordinator with 4+ years in tech, consulting, or project-driven environments. You will be the central contact for admin needs, coordinate HR onboarding, and manage workspace, access, and compliance while maintaining resource trackers and contract calendars.

You will support PMO with data collection, status tracking, and dashboards; collaborate on meetings and deliverables; and ensure timely submission of project

Qualifications

• 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
• Experience in professional services firms or staff augmentation environments preferred.
• Excellent organizational and multitasking abilities and attention to detail.

Responsibilities

• Operational support for the practice's administrative needs and processes.
• Coordinate onboarding, workspace, access, and compliance with HR.
• Maintain resource rosters, assignment trackers, and leave plans.
• Track contracts' start/end dates and renewals with stakeholders.
• Support scheduling, logistics, and documentation for meetings and reviews.
• Assist with data collection, project status tracking, and reporting.
• Liaise with PMO for task tracking, risk updates, and dashboards.
• Create and maintain internal trackers for resources, projects, and deliverables.
• Follow up on timesheets and documentation compliance with internal teams.
• Act as a connection for internal team and client admin communications.
• Ensure timely submission of project documentation, including DA forms, CVs, and reports.

Skills

Administrative coordination

Multitasking

Organizational skills

Strong communication (Arabic & English

Project coordination basics

Education

Bachelor’s degree in Business Administration, Information Systems, or a related field

Tools

Microsoft Office Suite

MS Teams

SharePoint

Job description

Malomatia, a Qatar-based IT services provider, seeks an Administrative/Operations Coordinator with 4+ years in tech, consulting, or project-driven environments. You will be the central contact for admin needs, coordinate HR onboarding, and manage workspace, access, and compliance while maintaining resource trackers and contract calendars.

You will support PMO with data collection, status tracking, and dashboards; collaborate on meetings and deliverables; and ensure timely submission of project