Associate - Office Management

malomatia; Doha; On-site; QAR 89,000 - 134,000; Full time

Job summary

Malomatia, a Qatar-based IT services provider, seeks an Administrative/Operations Coordinator with 4+ years in tech, consulting, or project-driven environments. You will be the central contact for admin needs, coordinate HR onboarding, and manage workspace, access, and compliance while maintaining resource trackers and contract calendars.

You will support PMO with data collection, status tracking, and dashboards; collaborate on meetings and deliverables; and ensure timely submission of project

Qualifications

• 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
• Experience in professional services firms or staff augmentation environments preferred.
• Excellent organizational and multitasking abilities and attention to detail.

Responsibilities

• Operational support for the practice's administrative needs and processes.
• Coordinate onboarding, workspace, access, and compliance with HR.
• Maintain resource rosters, assignment trackers, and leave plans.
• Track contracts' start/end dates and renewals with stakeholders.
• Support scheduling, logistics, and documentation for meetings and reviews.
• Assist with data collection, project status tracking, and reporting.
• Liaise with PMO for task tracking, risk updates, and dashboards.
• Create and maintain internal trackers for resources, projects, and deliverables.
• Follow up on timesheets and documentation compliance with internal teams.
• Act as a connection for internal team and client admin communications.
• Ensure timely submission of project documentation, including DA forms, CVs, and reports.

Skills

Administrative coordination

Multitasking

Organizational skills

Strong communication (Arabic & English

Project coordination basics

Education

Bachelor’s degree in Business Administration, Information Systems, or a related field

Tools

Microsoft Office Suite

MS Teams

SharePoint

Job description

Job Description

• 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
• Experience working in professional services firms or with staff augmentation environments is preferred.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative tools like MS Teams or SharePoint.

Responsibilities

• Operational Support
• Act as the central point of contact for all administrative needs within the practice.
• Coordinate with HR to onboard new staff and manage resource logistics (e.g., workspace, access, compliance).
• Maintain updated resource rosters, assignment trackers, and leave plans.
• Track contracts start/end dates and ensure renewals or exits are managed in coordination with stakeholders.
• Support scheduling, logistics, and documentation for practice-wide meetings and reviews.
• Project & Delivery Coordination
• Support practice leaders with data collection, project status tracking, and reporting.
• Liaise with PMO for task tracking, risk updates, and progress dashboards.
• Assist with creating and maintaining internal trackers (resources, projects, deliverables, etc.).
• Follow up on timesheets and documentation compliance with internal teams.
• Client & Quality Interface
• Act as a connection for internal team and client admin communications.
• Ensure timely submission of project documentation, including DA forms, CVs, and status reports.

Qualifications

• Educational Qualification:
• Bachelor’s degree in Business Administration, Information Systems, or a related field.
• Behavioral Skills:
• Excellent organizational and multitasking abilities.
• Strong communication skills in Arabic and English (spoken and written).
• Familiarity with basic project coordination principles, timelines, and resource planning.
• Discretion, professionalism, and the ability to handle sensitive data.

About Malomatia

ABOUT US

malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.

Our mission

Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.

Our vision

To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.

Driving change that makes a real impact

Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.

About The Team

Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.

Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.

Join us in shaping the future of technology in Qatar