Strategic Executive Assistant & Operations Administrator

Al Qusoor Al Othmaniya; Qatar; On-site; QAR 56,000 - 67,000; Full time

Job summary

Al Qusoor Al Othmaniya in Qatar is seeking a Full-time on-site Executive Assistant & Business Administrator to provide high-level executive support to the Managing Director and handle comprehensive business administration. Strong organizational skills, discretion, and commercial awareness are essential to align leadership with day-to-day operations.

The role covers calendar management, meeting coordination, document preparation, HR support, supplier relations, and onboarding of new starters in a

Qualifications

• High level executive support experience preferred.
• Strong organizational and multitasking abilities mandatory.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain the executive's calendar, appointments, and meeting schedules.
• Organize and coordinate internal and external meetings.
• Prepare meeting agendas, presentations, reports, and supporting documents.
• Record and distribute meeting minutes and follow up on action items.
• Screen and prioritize incoming communications, including emails, calls, and correspondence.
• Prepare, draft, edit, and format letters, reports, contracts, and official documents.
• Maintain organized filing systems for physical and electronic records.
• Coordinate onboarding logistics for new starters, including workspace set-up, inductions, and access provisioning.
• Support HR administration including leave tracking, policy document management, and organizational announcements.

Skills

Calendar management

Meeting coordination

Discretion

Executive support

Communication

Job description

Al Qusoor Al Othmaniya in Qatar is seeking a Full-time on-site Executive Assistant & Business Administrator to provide high-level executive support to the Managing Director and handle comprehensive business administration. Strong organizational skills, discretion, and commercial awareness are essential to align leadership with day-to-day operations.

The role covers calendar management, meeting coordination, document preparation, HR support, supplier relations, and onboarding of new starters in a