Senior Executive Secretary & Strategy Support

Salary; Doha; On-site; QAR 120,000 - 180,000; Full time

Job summary

Al Baida Technical Services Company - Qatar, Doha seeks an accomplished Senior Executive Assistant to directly support the Managing Director. You will manage calendars, prepare high-level presentations, coordinate complex travel, and serve as the liaison to key stakeholders.

The role requires a Bachelor’s degree and 10+ years of senior admin experience, with exceptional organizational and communication skills in English.

Qualifications

• Bachelor’s degree in Business Administration or Management is preferred.
• Minimum of 10+ years of experience in a senior administrative role.
• Proven track record of managing multiple tasks and projects simultaneously.
• Strong proficiency in Microsoft Office Suite; familiarity with project management software.
• Excellent written and verbal communication in English; additional languages are a plus.
• Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.
• Strong interpersonal skills and ability to build relationships at all levels.
• Proactive problem-solving attitude and ability to work under pressure.
• Detail-oriented with a focus on accuracy in all tasks.

Responsibilities

• Manage complex calendars for the Managing Director, prioritizing appointments and ensuring efficient use of time.
• Prepare and organize high-level presentations and reports, ensuring accuracy and clarity in communication.
• Act as a liaison between the Managing Director and internal/external stakeholders, fostering strong professional relationships.
• Coordinate travel itineraries, including flights, accommodations, and logistics, to ensure seamless travel experiences.
• Handle confidential information with discretion and professionalism, maintaining the integrity of sensitive data.
• Assist in the preparation and follow-up of board meetings, ensuring all materials are distributed and action items tracked.
• Monitor and manage departmental budgets, providing financial reports and insights to support decision-making.
• Draft and edit correspondence, memos, and other documents, reflecting the tone and style of the Managing Director.
• Implement and improve administrative systems and processes, enhancing overall office efficiency.
• Conduct research and compile data for strategic planning and decision-making, contributing to the company’s growth.

Skills

Executive support

Organizational skills

Communication

Confidentiality

Interpersonal skills

Problem solving

Cultural sensitivity

Education

Bachelor's degree (Business Administration/Management)

Tools

Microsoft Office Suite

Project management software

Job description

Al Baida Technical Services Company - Qatar, Doha seeks an accomplished Senior Executive Assistant to directly support the Managing Director. You will manage calendars, prepare high-level presentations, coordinate complex travel, and serve as the liaison to key stakeholders.

The role requires a Bachelor’s degree and 10+ years of senior admin experience, with exceptional organizational and communication skills in English.