Senior Executive Secretary & Governance Coordinator

Confidential Company; Doha; On-site; QAR 170,000 - 230,000; Full time

Job summary

Confidential Company in Doha, Qatar seeks a Senior Executive Assistant to manage executive workflows, prepare Arabic/English correspondence, and maintain confidential records. You will coordinate diaries, meetings, minutes and action tracking, ensuring timely escalation and governance compliance.

The role requires five years of senior support experience, a bachelor’s degree, fluency in Arabic and professional English, and strong business-writing skills.

Qualifications

• Bachelor’s degree in administration, law, finance, accounting or related field; a relevant diploma may be considered with strong experience.
• At least five years relevant experience including three years supporting a senior executive or senior management office.
• Excellent Arabic and advanced professional English with proven business-writing ability in both languages.
• Experience in executive correspondence, meeting minutes, action tracking and confidential records.
• Experience in CEO/Chairperson office, holding company, investment group, legal or consulting firm, or audit environment.
• ICDL/Microsoft Office Specialist or equivalent certification remains mandatory.
• Advanced practical use of Microsoft 365, PDF tools and document/records-management systems.
• Responsible use of approved AI tools for summarisation and drafting without uploading confidential information to unapproved platforms.
• Executive presence, business writing, stakeholder management, professional judgement and critical thinking.

Responsibilities

• Manage the executive s daily office workflow including diary, meetings, deadlines and priority lists.
• Assess incoming matters by urgency, impact and completeness and identify follow-up needs.
• Draft, review and track correspondence in Arabic and English.
• Prepare concise briefs on open matters and approvals required.
• Coordinate meetings, agendas, attendance and meeting packs.
• Prepare accurate minutes and track actions with owners and target dates.
• Maintain the central action tracker and verify completion requirements.
• Provide early warning and timely escalation for delays or risks.

Skills

Executive presence

Business writing

Stakeholder management

Critical thinking

Prioritisation

Discretion

Follow-through

Education

Bachelor’s degree in administration/related field

Diploma considered with strong experience

Tools

Microsoft 365

PDF tools

Document/records-management systems

ICDL or Microsoft Office Specialist

Job description

Confidential Company in Doha, Qatar seeks a Senior Executive Assistant to manage executive workflows, prepare Arabic/English correspondence, and maintain confidential records. You will coordinate diaries, meetings, minutes and action tracking, ensuring timely escalation and governance compliance.

The role requires five years of senior support experience, a bachelor’s degree, fluency in Arabic and professional English, and strong business-writing skills.