Strategic Executive Assistant to the Chief

malomatia; Doha; On-site; QAR 89,000 - 134,000; Full time

Job summary

Malomatia in Doha, Qatar seeks an Executive Assistant to provide secretarial and administrative support to the Chief of SBU. The role requires anticipating needs, driving improvements, and handling confidential materials with discretion.

You will manage communications, organize meetings, track deliverables, and coordinate with multiple internal teams and external partners. Fluency in English is essential; Arabic preferred; 5+ years of EA experience in IT is ideal.

Qualifications

• Desired Educational Background Diploma or bachelor’s in business administration preferable or any related field from a recognized university OR equivalent qualification.
• Language Requirement English, Arabic (preferred)
• Desired Experience Minimum 5+ years of relevant experience as an Executive Assistant
• Experience in providing administrative and logistical support to a Chief Officer Level.
• Required to have solid understanding of IT Solutions company with previous experience in a medium to large-sized IT company.

Responsibilities

• Act as the point of contact between SBU Chiefs and executives, employees, clients and other external partners.
• Prioritize matters that require the SBU Chief attention and handle them directly when appropriate.
• Keep the SBU Chief informed of time-sensitive and priority issues, ensuring timely follow-up.
• Draft, review and send communications on behalf of SBU Chief.
• Organize and prepare for meetings, including gathering documents and managing meeting logistics.
• Answer and respond to phone calls, relaying messages and information to the SBU Chief Officer.
• Work closely with SBU Chief to track and drive the completion of key deliverables and follow up on outstanding items.
• Collate presentations and data, liaise with various department or business units.
• Manage and maintain digital files, ensuring they are organized and accessible.
• Manage expense report coordination and submission.
• Any other related tasks that may be assigned from time to time by the management.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)

Skills

Excel

Word

PowerPoint

Project management tools

Data organization

Education

Diploma or Bachelor's in Business Administration

Tools

Microsoft Office

Job description

Malomatia in Doha, Qatar seeks an Executive Assistant to provide secretarial and administrative support to the Chief of SBU. The role requires anticipating needs, driving improvements, and handling confidential materials with discretion.

You will manage communications, organize meetings, track deliverables, and coordinate with multiple internal teams and external partners. Fluency in English is essential; Arabic preferred; 5+ years of EA experience in IT is ideal.