Receptionist

MENA Alliances; Doha; On-site; QAR 33,000 - 60,000; Full time

Job summary

MENA Alliances in Doha is seeking a professional Receptionist to join our client’s office. You will welcome visitors, manage calls and calendars, and support daily office operations in a fast-paced environment.

The ideal candidate has at least 3 years in a similar role, strong English communication, and proficiency in Outlook, PowerPoint, Excel and Word. A High School Diploma is required; business or office-management qualifications are a plus. Excellent interpersonal skills are essential.

Qualifications

• Experience: minimum 3 years in a similar role; financial services or consultancy experience is a plus.
• Education: High School Diploma required; additional Office Management qualification preferred.
• Skills: excellent English communication, professional demeanor, strong organization and confidentiality.

Responsibilities

• Reception coverage: greet visitors, direct to meeting spaces, and notify organizers.
• Office coordination: liaise with support teams to ensure smooth operations.
• Communication management: handle mailbox, calls, and calendars.
• Access management: oversee building access and card records.
• Meeting and event support: coordinate bookings and IT/AV for events.
• Courier and mail services: manage courier accounts and internal mail.
• Administrative support: arrange transportation and manage invoices.
• Tech/app usage: operate Teams, Zoom, Colleague Connect.
• Ad-hoc tasks: support interdepartmental inquiries and maintain confidentiality.

Skills

English communication

Professional demeanor

Organized

Calm under pressure

Multitasking

Problem solving

Confidentiality

Attention to detail

Team player

Customer service

Education

High School Diploma or equivalent

Office Management qualification

Tools

Outlook

PowerPoint

Excel

Word

Video conferencing

Oracle

Job description

Our client is now looking for a Receptionist to join their Doha office!

Our client is a global leader in management consulting with a presence in 70 cities across 30 countries, is seeking a dedicated Receptionist to join their Doha office. This role is pivotal in creating a welcoming environment for visitors and managing various office functions efficiently.Key Responsibilities:

• Reception Coverage: Provide full-time, face-to-face reception coverage, welcoming visitors, offering refreshments, directing them to the meeting space, and notifying the meeting organizer of their arrival.
  

• Office Coordination: Liaise with office help/cleaning teams and building support for smooth office operations.

• Communication Management: Handle the Office Services mailbox, incoming facsimiles, main reception phone line, and calendar; circulate office-wide communications or announcements.

• Access Management: Oversee building security access and parking access, manage office access cards, and maintain accurate records.

• Meeting and Event Support: Manage room bookings, configurations, and IT coordination for meetings, trainings, and events; assist with Zoom troubleshooting and audio-visual setups.

• Courier and Mail Services: Manage courier accounts, handle local and international courier services, and distribute internal mail.

• Administrative Support: Arrange transportation for partners and visitors, manage invoices and corporate card enrollments, oversee office services onboarding and offboarding, and track office occupancy and maintenance.

• Application Management: Operate online internal office applications such as Teams, Zoom, and Colleague Connect.

• Ad-Hoc Tasks: Address interdepartmental inquiries and proactively follow best practices to support the firm's culture and business needs.

Requirements

• Experience: Minimum of 3 years in a similar role; experience in financial services, management consultancy, or professional services is a plus.

• Educational Background: High School Diploma or equivalent; additional qualifications in Business Administration or Office Management preferred.

• Skills and Attributes:

• Professional demeanor with excellent English communication skills.

• Calm, friendly, warm, confident, and detail-oriented.

• Highly organized, proactive, and able to work under pressure.

• Strong problem-solving abilities and service-focused.

• Excellent communicator and negotiator in a multicultural environment.

• Ability to manage multiple tasks, prioritize effectively, and maintain confidentiality.

• Technical Skills: Proficiency in Outlook, PowerPoint, Excel, and Word; video conferencing knowledge is a plus.

• Additional Knowledge: Familiarity with smart office technology and Oracle is advantageous.

Competitive salary with benefits.

Professional Development: Access to ongoing training and development opportunities to enhance your skills and advance your career.

Work-Life Balance: Flexible working hours and a supportive work environment.

Performance Bonuses: Opportunity to earn performance-based bonuses based on individual and company achievements.

Company Events and Social Activities: Participate in team-building events, social gatherings, and other corporate activities that foster a positive work culture.

Meal and Refreshment Services: Complimentary refreshments and catering services for office events and daily needs.

Career Growth: Opportunity to work with a leading management consulting firm and grow within the organization.