Office Manager

WEbook, Inc.; Doha; On-site; QAR 84,000 - 136,000; Full time

Job summary

An innovative event ticketing platform is seeking an experienced Office Manager in Doha, Qatar. The role focuses on overseeing office operations, with a strong emphasis on government relations and banking coordination. Candidates must have 5+ years of relevant experience in Qatar, excellent organizational skills, and communication proficiency in English and Arabic. This position requires managing local regulations, maintaining corporate documents, and coordinating with various stakeholders to ensure smooth operations.

Qualifications

• 5+ years of experience in office management, GRO, or administrative roles in Qatar.
• Strong hands-on experience with QID processes and banking coordination.
• Solid understanding of Qatar labor laws and immigration processes.
• Solid understanding of Qatar labor laws, immigration processes, and company compliance.
• Excellent organizational, follow-up, and multitasking skills.
• Proficient in English and Arabic with high discretion and professionalism.

Responsibilities

• Act as the primary point of contact with Qatari government authorities.
• Coordinate with local banks for corporate account maintenance.
• Manage the day-to-day operations of the Qatar office.
• Maintain and organize all corporate documents and contracts.
• Support onboarding and offboarding processes.

Skills

Government relations experience

Banking coordination

Office management

Organizational skills

Communication skills in English and Arabic

Stakeholder communication

Job description

Do you want to love what you do at work? Make a real impact? Help shape experiences that transform how people connect, celebrate, and engage with events?

Are you excited to work with a team that challenges the status quo, breaks away from the ordinary, and builds what's next?

If yes, you're in the right place.

webook.comis one of the leading event ticketing and experience platforms, known for its innovation, agility, and ability to scale. We've powered some of the largest events in the region, with over2 billion SAR in ticket salesand now we're expanding globally.

Role Overview

We are seeking a highly organized and dependable Office Manager to oversee day-to-day office operations in Qatar, with a strong focus on government relations (GRO activities), banking coordination, and general office administration.

This role is critical to ensuring smooth regulatory compliance, efficient office operations, and effective coordination with external stakeholders such as ministries, banks, service providers, and vendors.

Key Responsibilities

1. Government Relations (GRO)

• Act as the primary point of contact with Qatari government authorities, including but not limited to:
• Ministry of Interior (MOI)
• Ministry of Labour
• Ministry of Commerce & Industry (MOCI)
• Immigration and relevant portals
• Handle all residency-related processes, including:
• QID applications, renewals, transfers, and cancellations
• Medical tests, fingerprints, and biometrics coordination
• Exit permits and related approvals (if applicable)
• Manage company-related registrations and renewals, such as:
• Commercial Registration (CR)
• Trade License
• Computer Card
• Establishment Card
• Maintain accurate tracking of document expiry dates and ensure timely renewals.

2. Banking & Financial Administration

• Coordinate with local banks for:
• Corporate bank account maintenance
• KYC documentation and periodic bank reviews
• Liaison for cheque books, tokens, signatory updates, and general bank requests
• Support finance teams with:
• Bank letters, attestations, and official confirmations
• Documentation required for payment gateways or financial partners
• Act as the local point of contact between the company, banks, and external advisors.

3. Office & Facilities Management

• Manage the day-to-day operations of the Qatar office, including:
• Office supplies, vendors, and service providers
• Maintenance, cleaning, and utilities
• Internet, telecom, and access management
• Oversee office setup, moves, and coordination with business centers or landlords.
• Ensure the office environment is professional, functional, and compliant with local regulations.

4. Administration & Coordination

• Maintain and organize all corporate documents, contracts, and licenses (physical and digital).
• Coordinate with HQ and cross-functional teams (HR, Finance, Legal) on Qatar-related matters.
• Support onboarding and offboarding processes from an administrative and compliance perspective.
• Assist with ad-hoc operational and administrative tasks as required.

• 5+ years of experience in office management, GRO, or administrative roles in Qatar.
• Strong hands‑on experience with:
• QID processes
• Government portals
• Banking coordination in Qatar
• Solid understanding of Qatar labor laws, immigration processes, and company compliance.
• Excellent organizational and follow‑up skills.
• Ability to work independently and manage multiple priorities.
• Strong communication skills in English and Arabic.
• High level of discretion and professionalism when handling confidential information.