Purchase Executive

Kempinski Hotels; Doha; On-site; QAR 67,000 - 134,000; Full time

Job summary

Kempinski Hotels in Doha, Qatar is seeking a dedicated Purchase Executive in the Purchasing department. You will handle order entry, supplier coordination, and liaison between orders and demand, ensuring timely delivery and accurate records.

The role requires at least 2 years of purchasing experience in luxury hotels and strong attention to detail, communication, and organizational skills. The position is permanent and full-time.

Qualifications

• Minimum of 2 years' experience in a purchasing position, preferably in an international luxury five star hotel.

Responsibilities

• Manage department contract and purchasing requests.
• Establish, update and maintain departmental files and records.
• Create databases, perform data entry, participate in purchasing projects by researching or providing relevant information; prepare reports accurately and within the allowed time frame.
• Authorize payment for purchases by forwarding receiving documentation.
• Liaison with the accounting department to reconcile invoices and purchase orders.
• Keeps information accessible by sorting and filing documents.
• Provide purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Adhere to Hotel's Employee rules & regulations.
• Report for duty punctually wearing the correct uniform and name tag at all times.
• Performs any other duties as assigned by management.
• Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Skills

Purchasing experience

Attention to detail

Communication skills

Relationship building

Organizational skills

Professional and ethical approach

Safety and prudence

Job description

Purchase Executive

Department: Purchasing

Employment Type: Permanent - Full Time

Location: Qatar - Doha

Description

Performs all duties related to purchasing order entry and post-entry supply chain tracking. Interacts with domestic suppliers, to maintain pricing and delivery schedule. Interacts with internal personnel as a liaison between supply orders and demand orders.

Key Responsibilities

• Manage department contract and purchasing requests.
• Establish, update and maintain departmental files and records.
• Creates data bases, perform data entry, participates in purchasing projects by researching or providing relevant information; prepares reports accurately and within the allowed time frame.
• Authorizes payment for purchases by forwarding receiving documentation.
• Liaison with the accounting department to reconcile invoices and purchase orders.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• To understand and strictly adhere to the Hotel's Employee rules & regulations.
• To report for duty punctually wearing the correct uniform and name tag at all times.
• Performs any other duties as assigned to him/her by management.

Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Skills, Knowledge and Expertise

EXPERIENCE:

To fill the position, the following is required:

Minimum of 2 years' experience in a purchasing position preferably in an international luxury five star hotel.

COMPETENCIES:

• Ability to handle high volume with attention to detail
• Excellent written and verbal communication skills
• An ability to establish and retain effective working relationships with hotel staff and clients/vendors
• Strong organizational and time management skills
• Applies a professional, confidential and ethical approach at all times
• Works in a safe, prudent and organized manner