Project Admin & Coordination Specialist

malomatia; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

malomatia in Qatar is seeking an experienced Administrative and Operations Coordinator to support the practice, HR onboarding, resource logistics, and project coordination across tech, consulting, and delivery teams.

The role requires 4+ years in related roles, proficiency in MS Office and collaboration tools, and strong English and Arabic communication. The position offers a dynamic, client-facing environment with cross-functional exposure.

Qualifications

• Bachelor's degree in Business Administration, Information Systems, or a related field.
• Excellent organizational and multitasking abilities.
• Strong communication skills in Arabic and English (spoken and written).
• Familiarity with basic project coordination principles, timelines, and resource planning.

Responsibilities

• Operational Support: Act as the central point for all administrative needs within the practice.
• Coordinate with HR to onboard new staff and manage resource logistics (workspace, access, compliance).
• Maintain updated resource rosters, assignment trackers, and leave plans.
• Track contracts start/end dates and coordinate renewals or exits with stakeholders.
• Support scheduling, logistics, and documentation for practice-wide meetings and reviews.
• Project & Delivery Coordination: support leaders with data collection, project status tracking, and reporting.
• Liaise with PMO for task tracking, risk updates, and progress dashboards.
• Assist with creating and maintaining internal trackers (resources, projects, deliverables).
• Follow up on timesheets and documentation compliance with internal teams.
• Client & Quality Interface: connect internal teams with client admin communications and ensure timely submission of docs.

Skills

Administrative coordination

Operations coordination

Arabic and English bilingual

MS Teams

Education

Bachelor's degree in Business Administration

Bachelor's degree in Information Systems

Related field

Tools

Microsoft Office Suite

SharePoint

Job description

malomatia in Qatar is seeking an experienced Administrative and Operations Coordinator to support the practice, HR onboarding, resource logistics, and project coordination across tech, consulting, and delivery teams.

The role requires 4+ years in related roles, proficiency in MS Office and collaboration tools, and strong English and Arabic communication. The position offers a dynamic, client-facing environment with cross-functional exposure.