Associate - Office Management

malomatia; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

malomatia in Qatar is seeking an experienced Administrative and Operations Coordinator to support the practice, HR onboarding, resource logistics, and project coordination across tech, consulting, and delivery teams.

The role requires 4+ years in related roles, proficiency in MS Office and collaboration tools, and strong English and Arabic communication. The position offers a dynamic, client-facing environment with cross-functional exposure.

Qualifications

• Bachelor's degree in Business Administration, Information Systems, or a related field.
• Excellent organizational and multitasking abilities.
• Strong communication skills in Arabic and English (spoken and written).
• Familiarity with basic project coordination principles, timelines, and resource planning.

Responsibilities

• Operational Support: Act as the central point for all administrative needs within the practice.
• Coordinate with HR to onboard new staff and manage resource logistics (workspace, access, compliance).
• Maintain updated resource rosters, assignment trackers, and leave plans.
• Track contracts start/end dates and coordinate renewals or exits with stakeholders.
• Support scheduling, logistics, and documentation for practice-wide meetings and reviews.
• Project & Delivery Coordination: support leaders with data collection, project status tracking, and reporting.
• Liaise with PMO for task tracking, risk updates, and progress dashboards.
• Assist with creating and maintaining internal trackers (resources, projects, deliverables).
• Follow up on timesheets and documentation compliance with internal teams.
• Client & Quality Interface: connect internal teams with client admin communications and ensure timely submission of docs.

Skills

Administrative coordination

Operations coordination

Arabic and English bilingual

MS Teams

Education

Bachelor's degree in Business Administration

Bachelor's degree in Information Systems

Related field

Tools

Microsoft Office Suite

SharePoint

Job description

• 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
• Experience working in professional services firms or with staff augmentation environments is preferred.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative tools like MS Teams or SharePoint.

Job Description

• 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
• Experience working in professional services firms or with staff augmentation environments is preferred.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative tools like MS Teams or SharePoint.

Responsibilities

• Operational Support
• Act as the central point of contact for all administrative needs within the practice.
• Coordinate with HR to onboard new staff and manage resource logistics (e.g., workspace, access, compliance).
• Maintain updated resource rosters, assignment trackers, and leave plans.
• Track contracts start/end dates and ensure renewals or exits are managed in coordination with stakeholders.
• Support scheduling, logistics, and documentation for practice-wide meetings and reviews.
• Project & Delivery Coordination
• Support practice leaders with data collection, project status tracking, and reporting.
• Liaise with PMO for task tracking, risk updates, and progress dashboards.
• Assist with creating and maintaining internal trackers (resources, projects, deliverables, etc.).
• Follow up on timesheets and documentation compliance with internal teams.
• Client & Quality Interface
• Act as a connection for internal team and client admin communications.
• Ensure timely submission of project documentation, including DA forms, CVs, and status reports.

Qualifications

• Educational Qualification:
• Bachelor's degree in Business Administration, Information Systems, or a related field.
• Behavioral Skills:
• Excellent organizational and multitasking abilities.
• Strong communication skills in Arabic and English (spoken and written).
• Familiarity with basic project coordination principles, timelines, and resource planning.
• Discretion, professionalism, and the ability to handle sensitive data.

About Malomatia

About Us

malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.

Our mission

Empowering Qatar's businesses and governments to leap into the digital future with agile, knowledge-driven solutions.

Our vision

To become Qatar's trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.

Driving change that makes a real impact

Since 2008, malomatia has been driving Qatar's digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation's vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar's sustainable future.

About The Team

Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.

Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.

Join us in shaping the future of technology in Qatar