Personal Assistant

UCC Holding; Doha; On-site; QAR 80,000 - 110,000; Full time

Job summary

UCC Holding in Doha seeks a proactive Personal Assistant to support senior executives with calendar management, travel arrangements, and key document preparation. The role requires handling confidential information with discretion and coordinating with internal departments to ensure smooth workflow.

Ideal candidate has a Bachelor's in Business Admin or related field, 2+ years of PA/EA experience, strong English skills, and solid MS Office and SAP ERP knowledge.

Qualifications

• Bachelor's degree in Business Administration or related field is preferred.
• Minimum of 2 years of relevant experience as Personal Assistant/Executive Assistant/Administrative Assistant.
• GCC experience (minimum 2 years) is an added advantage.
• Excellent command of English, both written and spoken.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Working knowledge of ERP systems, preferably SAP.

Responsibilities

• Provide high-level administrative and personal assistance to senior executives.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate meetings, take minutes, and follow up on actions.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication skills

Team work

Discretion

Time management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office (Word/Excel/PowerPoint/Outlook)

SAP ERP

Job description

• Provide high-level administrative and personal assistance to senior executives.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate meetings, take minutes, and ensure timely follow-up on action items.
• Handle confidential and sensitive information with the highest level of discretion.
• Screen calls, emails, and other communications, responding or escalating as appropriate.
• Organize and maintain files, records, and documentation for easy retrieval.
• Coordinate with internal departments and external stakeholders to ensure smooth workflow.
• Monitor tasks, deadlines, and deliverables, ensuring timely completion.
• Gather, compile, and monitor information to support executive decision-making.
• Assist in preparing reports, presentations, and business documentation.
• Perform general office administration and any other duties assigned by management.
• Strong administrative and organizational skills with excellent attention to detail.
• Previous experience supporting senior executives or C-level management.
• Ability to manage confidential and sensitive information with a high degree of professionalism and discretion.
• Excellent coordination, planning, and follow-up skills.
• Ability to prioritize multiple tasks and meet tight deadlines.
• Knowledge of information gathering, monitoring, and reporting.
• Proactive, resourceful, well-presented, and highly responsible.
• Strong interpersonal and communication skills.
• Ability to work independently as well as collaboratively in a team environment.

Qualifications & Requirements

• Bachelor's degree or equivalent qualification in Business Administration or a related field is preferred.
• Minimum of 2 years of relevant experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• GCC experience (minimum 2 years) is an added advantage.
• Excellent command of English, both written and spoken.
• High proficiency in Microsoft Office Applications, including MS Word, Excel, PowerPoint, and Outlook.
• Working knowledge of ERP systems, preferably SAP, is required.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to maintain professionalism and confidentiality at all times.

Note: Only shortlisted candidates whose qualifications and experience closely match our requirements will be contacted for the next stage of the recruitment process.