Executive personal assistant - private family - qatar

AGC Mining Recruitment Pty Ltd; Doha; On-site; QAR 480,000 - 720,000; Full time

Job summary

A private family in Qatar is seeking an Executive Personal Assistant to provide high-level administrative support. Responsibilities include coordinating appointments, managing travel arrangements, and maintaining confidentiality. The ideal candidate has a Bachelor's degree, at least 10 years of experience in executive support, and must be willing to travel. Proficiency in MS Office and fluency in English are required; knowledge of French and Arabic is a plus.

Qualifications

• Minimum 10 years of experience in supporting high-level executives or individuals.
• Willingness to travel as needed.
• Experience in GCC region is preferred.
• Willing to travel as needed.
• GCC experience (preferably).
• Proficient in MS Office and other relevant software.
• Ability to maintain confidentiality and exercise discretion.
• Exceptional organizational and multitasking abilities.

Responsibilities

• Schedule and coordinate appointments, meetings, and events.
• Maintain organized and confidential records.
• Prepare agendas and take meeting minutes.
• Handle sensitive information with discretion.
• Plan and organize domestic and international travel arrangements, including flights and accommodations.
• Maintain confidential records and documents.
• Draft and proofread correspondence and communications as needed.
• Prepare agendas, take meeting minutes, and follow up on action items.

Skills

Exceptional organizational skills

Discretion and confidentiality

Multitasking abilities

Proficient in MS Office

Fluent in English

Knowledge of French and Arabic

Education

Bachelor's degree

Tools

MS Office

Job description

Executive Personal Assistant - Private Family - Qatar

Job Openings Executive Personal Assistant - Private Family - Qatar

About the job Executive Personal Assistant - Private Family - Qatar

Our client, a Private Family based in Qatar, has an opportunity for an Executive Personal Assistant to provide high-level administrative support to the family within an organisation. In order to be considered you must be medically fit, a non-smoker and have a South African Police Clearance.

Duties and Responsibilities:

• Schedule and coordinate appointments, meetings, and events both social and business.
• Anticipate and prepare materials and information needed for scheduled activities.
• Act as a liaison between the principal and internal/external parties.
• Handle phone calls, emails, and other communications when required.
• Plan and organize domestic and international travel arrangements, including flights, accommodations, and transportation.
• Maintain organized and confidential records, including personal and professional documents.
• Draft and proofread correspondence, emails, and other written communications as needed.
• Prepare agendas, take meeting minutes, and follow up on action items. Coordinate logistics and reservations for meetings and events.
• Assist with personal tasks, such as shopping, gift purchases, and other errands.
• Track and reconcile personal expenses, ensuring accurate records are maintained.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Assist in prioritizing tasks and managing the Principal's schedule effectively.
• Be prepared to travel alongside the family if requested, ensuring smooth coordination of all travel-related arrangements.
• While accompanying the Principal outside the country, be responsive to needs and promptly address any requests, contributing to a seamless and comfortable experience.
• Managing of high value art collection arranging installations, valuations, shipping.
• Coordinating and liaising with galleries, museums, and auction houses.

Required Experience and Qualifications:

• Bachelor's degree preferred.
• Minimum 10 years of experience in supporting high-level executives or individuals.
• Female.
• Willing to travel as needed.
• Language: English (French and Arabic is big plus.)
• GCC experience (preferably)
• Proficient in MS Office and other relevant software.
• Ability to maintain confidentiality and exercise discretion.
• Exceptional organizational and multitasking abilities.