People & Culture Assistant

Oryx University - in partnership with Liverpool John Moores University; Doha; On-site; QAR 42,000 - 66,000; Full time

Job summary

Oryx University - in partnership with Liverpool John Moores University offers a Full time position as People & Culture Assistant. The role provides day-to-day administrative and operational support across the employee lifecycle, including recruitment activities, onboarding for faculty and staff, HRIS maintenance, visa and government processes, and performance management.

The ideal candidate has a Bachelor’s degree in HR or related field, 1-3 years of HR/administrative experience, strong English

Qualifications

• Bachelor’s degree in Human Resources, Business Administration or a related field.
• 1-3 years of experience in an HR or administrative role (university or education sector experience is an advantage)
• Excellent written and spoken English
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook) and working with HR systems
• Discretion and professionalism when handling confidential information
• Strong interpersonal / communication skills and a service-oriented attitude
• Working knowledge of Qatar Labour Law and local government procedures (Ministry of Labour, Metrash, immigration processes)
• Proficiency in Arabic
• Professional HR certification
• Experience with HRIS platforms
• Experience working in a multicultural environment
• Competitive tax-free salary, commensurate with qualifications and experience
• For company sponsored employees: Sponsorship of residence permit and visa processing, Medical insurance, biennial vacation air tickets
• Annual leave, public holidays in accordance with Qatar Labour Law
• End-of-service gratuity in accordance with Qatar Labour Law
• Professional development and training opportunities
• Supportive, multicultural and collaborative work environment on a modern campus environment

Responsibilities

• Supporting recruitment activities, including posting of job vacancies, assisting in screening applications, scheduling interviews and preparing offer / onboarding documentation
• Coordinating onboarding and induction for new faculty and staff, including preparing contracts and orientation materials
• Maintaining accurate employee records in the HRIS and personnel files, in line with data confidentiality requirements
• Assisting with visa, residence permit (QID), medical fitness and other government-related processes for expatriate employees in coordination with PRO
• Tracking leave, attendance and employee benefits, and responding to staff enquiries on HR policies and procedures
• Supporting performance management, probation reviews, training and professional development initiatives
• Support in organizing staff engagement events, recognition programmes and culture initiatives
• Preparing HR reports, letters, certificates and other documentation
• Supporting offboarding, including exit procedures and end-of-service processing
• Carrying out other duties as assigned by the Head of the Department.

Skills

Recruitment support

Onboarding coordination

HR policies

Multicultural teamwork

English proficiency

Discretion & confidentiality

Education

Bachelor’s degree in HR/Business Admin

Tools

Microsoft Office

HRIS

Job description

Oryx University - in partnership with Liverpool John Moores University | Full time

The People & Culture Assistant will provide day-to-day administrativeand operational support across the employee lifecycle. Key responsibilitiesinclude, but not limited to:

• Supportingrecruitment activities, including posting of job vacancies, assisting in screeningapplications, scheduling interviews and preparing offer / onboarding documentation
  
• Coordinatingonboarding and induction for new faculty and staff, including preparingcontracts and orientation materials
  
• Maintainingaccurate employee records in the HRIS and personnel files, in line withdata confidentiality requirements
  
• Assisting withvisa, residence permit (QID), medical fitness and other government-relatedprocesses for expatriate employees in coordination with PRO
  
• Tracking leave,attendance and employee benefits, and responding to staff enquiries on HRpolicies and procedures
  
• Supportingperformance management, probation reviews, training and professionaldevelopment initiatives
  
• Support inorganizing staff engagement events, recognition programmes and cultureinitiatives
  
• Preparing HRreports, letters, certificates and other documentation
  
• Supportingoffboarding, including exit procedures and end-of-service processing
  
• Carrying outother duties as assigned by the Head of the Department.
  

Requirements

• Bachelor’sdegree in Human Resources, Business Administration or a related field
  
• 1-3 years ofexperience in an HR or administrative role (university or education sectorexperience is an advantage)
  
• Excellentwritten and spoken English
  
• Strong organizationalskills and attention to detail, with the ability to manage multiplepriorities and deadlines
  
• Proficiency inMicrosoft Office (Word, Excel, Outlook) and working with HR systems
  
• Discretion andprofessionalism when handling confidential information
  
• Stronginterpersonal / communication skills and a service-oriented attitude
  
• Working knowledge of Qatar LabourLaw and local government procedures (Ministry of Labour, Metrash,immigration processes)
  
• Proficiency in Arabic
  
• Professional HR certification
  
• Experience with HRIS platforms
  
• Experience working in amulticultural environment
  
• Competitive tax-free salary,commensurate with qualifications and experience
  
• For company sponsored employees: Sponsorshipof residence permit and visa processing, Medical insurance, biennial vacationair tickets
  
• Annual leave, public holidays in accordancewith Qatar Labour Law
  
• End-of-service gratuity inaccordance with Qatar Labour Law
  
• Professional development andtraining opportunities
  
• Supportive, multicultural andcollaborative work environment on a modern campus environment