People & Culture Assistant

oryxuni; Doha; On-site; QAR 67,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Annual leave

Professional development

Job summary

oryxuni in Doha is seeking a People & Culture Assistant to support the employee lifecycle with day-to-day HR administration and operations.

You will assist recruitment, onboarding, records, visa processes, leaves and attendance, performance support, staff engagement, and reporting, working closely with the Head of the Department.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration or a related field.
• 1–3 years of experience in an HR or administrative role (university or education sector experience is an advantage).
• Excellent written and spoken English.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and working with HR systems.
• Discretion and professionalism when handling confidential information.
• Strong interpersonal / communication skills and a service-oriented attitude.

Responsibilities

• Providing day-to-day administrative and operational support across the employee lifecycle.
• Supporting recruitment activities: posting vacancies, screening applications, scheduling interviews, preparing offers and onboarding documents.
• Coordinating onboarding and induction, including contracts and orientation materials.
• Maintaining accurate employee records in HRIS and personnel files.
• Assisting with visa and government processes for expatriate employees in coordination with PRO.
• Tracking leave and attendance, responding to staff HR policy questions.
• Supporting performance management, probation reviews, training and development initiatives.
• Organizing staff engagement events and recognition programmes.
• Preparing HR reports, letters, certificates and other documentation.
• Supporting offboarding and end-of-service processing.
• Carrying out other duties as assigned by Head of Department.

Skills

Strong organizational skills

Attention to detail

Communication skills

Discretion

English proficiency

Education

Bachelor’s degree in HR or related field

Tools

Microsoft Office

HRIS systems

Job description

Job description

The People & Culture Assistant will provide day-to-day administrativeand operational support across the employee lifecycle. Key responsibilitiesinclude, but not limited to:

• Supporting recruitment activities, including posting of job vacancies, assisting in screening applications, scheduling interviews and preparing offer / onboarding documentation
• Coordinating onboarding and induction for new faculty and staff, including preparing contracts and orientation materials
• Maintaining accurate employee records in the HRIS and personnel files, in line with data confidentiality requirements
• Assisting with visa, residence permit (QID), medical fitness and other government-related processes for expatriate employees in coordination with PRO
• Tracking leave, attendance and employee benefits, and responding to staff enquiries on HR policies and procedures
• Supporting performance management, probation reviews, training and professional development initiatives
• Support in organizing staff engagement events, recognition programmes and culture initiatives
• Preparing HR reports, letters, certificates and other documentation
• Supporting offboarding, including exit procedures and end-of-service processing
• Carrying out other duties as assigned by the Head of the Department.

Requirements

Essential

• Bachelor’s degree in Human Resources, Business Administration or a related field
• 1-3 years of experience in an HR or administrative role (university or education sector experience is an advantage)
• Excellent written and spoken English
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook) and working with HR systems
• Discretion and professionalism when handling confidential information
• Strong interpersonal / communication skills and a service-oriented attitude

Desirable

• Working knowledge of Qatar Labour Law and local government procedures (Ministry of Labour, Metrash, immigration processes)
• Proficiency in Arabic
• Professional HR certification
• Experience with HRIS platformsExperience working in a multicultural environment

Benefits

• Competitive tax-free salary, commensurate with qualifications and experience
• For company sponsored employees: Sponsorship of residence permit and visa processing, Medical insurance, biennial vacation air tickets
• Annual leave, public holidays in accordance with Qatar Labour Law
• End-of-service gratuity in accordance with Qatar Labour Law
• Professional development and training opportunities
• Supportive, multicultural and collaborative work environment on a modern campus environment