Office Manager (Arabic) at The Blue Group

The Blue Group; Doha; On-site; QAR 152,000 - 182,000; Full time

Job summary

The Blue Group in Doha is seeking a full-time on-site Office Manager/Executive Assistant to support the CEO's office. The role involves managing calendars, coordinating with internal teams and external partners, and ensuring smooth daily operations.

Ideal candidates will have a bachelor's degree and 3–6 years of experience, excellent communication and organizational skills, and fluency in Arabic and English. Proactive, discreet, and detail-oriented individuals are encouraged to apply.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–6 years in office management or executive support.
• Experience supporting a CEO or senior executive preferred.
• Fluent in Arabic and English (written and spoken).
• Strong MS Office proficiency and handling confidential information.

Responsibilities

• Manage the CEO’s calendar, meetings, and daily schedule.
• Coordinate meetings with internal teams, clients, and partners.
• Prepare agendas, reports, and presentations as required.
• Maintain meeting records and track action items for follow-up.
• Coordinate with departments on behalf of the CEO and ensure timely responses.
• Handle correspondence, emails, documents, and communications for the CEO’s office.
• Manage travel arrangements and logistics for the CEO.
• Support the CEO in coordinating business activities and events.
• Maintain organized records and confidential documents.
• Coordinate with vendors and external partners as needed.
• Assist with day-to-day operations of the CEO’s office.
• Handle confidential information with discretion.
• Take ownership of ad-hoc administrative requirements.

Skills

Communication

Organization

Confidentiality

Attention to detail

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

This Full time on site position offers great opportunities for career growth. The role will involve managing schedules, coordinating with internal teams and external stakeholders, following up on key activities, and ensuring the smooth functioning of the CEO’s office. The ideal candidate should have excellent communication and organizational skills, strong attention to detail, and the ability to handle confidential information and multiple priorities with discretion.

Key Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and daily schedule.
• Coordinate meetings with internal teams, clients, partners, and external stakeholders.
• Prepare meeting agendas, presentations, reports, and other documents as required.
• Maintain meeting records and track action items to ensure timely follow-up.
• Coordinate with different departments on behalf of the CEO and ensure timely responses and updates.
• Handle correspondence, emails, documents, and other communications related to the CEO’s office.
• Manage travel arrangements, itineraries, hotel bookings, and other logistics for the CEO.
• Support the CEO in coordinating business activities, events, and special projects.
• Maintain organized records and confidential documents.
• Coordinate with vendors, service providers, and external partners when required.
• Assist with the day-to-day operations of the CEO’s office.
• Handle confidential and sensitive information with a high level of discretion.
• Take ownership of ad-hoc administrative and coordination requirements from the CEO.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–6 years of experience in Office Management, Executive Assistance, Administration, or a similar role.
• Previous experience supporting a CEO, Founder, Managing Director, or senior executive is preferred.
• Fluent in Arabic and English, both written and spoken.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office.
• Professional communication and presentation skills.
• High level of confidentiality, discretion, and professionalism.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and take ownership of responsibilities.

Pay: Up to QAR15,000.00 per month

Work Location: In person