Executive Assistant

Confidential; Doha; On-site; QAR 201,000 - 312,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Job summary

Confidential is seeking a highly organized Executive Assistant to support senior leadership. The role requires managing calendars, coordinating travel, preparing reports, and handling confidential information with discretion.

The ideal candidate has a Bachelor's degree in a related field, 3–5 years of experience in executive support, and excellent English communication. Proficiency with Microsoft Office and strong stakeholder management are essential.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3–5 years of experience supporting senior management.
• Strong organizational and time-management abilities.
• Excellent verbal and written English communication.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and maintain confidentiality.
• Professional demeanour with stakeholder management skills.

Responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements for senior executives.
• Organize and coordinate internal and external meetings, including agendas, presentations, and minutes.
• Act as a key point of contact between executives and stakeholders.
• Handle confidential information with discretion and professionalism.
• Prepare reports, correspondence, presentations, and business documents.
• Track action items and follow up on deadlines to ensure timely completion.
• Coordinate events, workshops, and executive engagements.
• Manage expense reports, invoices, and administrative records.
• Support project coordination and process improvement initiatives.
• Assist in the preparation of executive communications and strategic documentation.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Discretion and confidentiality

Stakeholder management

Education

Bachelor's degree in Business Administration

Related field degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will excel in managing administrative functions, coordinating executive schedules, facilitating communication, and ensuring the smooth operation of day-to-day business activities.

Key Responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements for senior executives.
• Organize and coordinate internal and external meetings, including preparing agendas, presentations, and meeting minutes.
• Act as a key point of contact between executives and internal/external stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Prepare reports, correspondence, presentations, and other business documents.
• Track action items and follow up on deadlines to ensure timely completion.
• Coordinate events, workshops, and executive engagements.
• Manage expense reports, invoices, and administrative records.
• Support project coordination and contribute to process improvement initiatives.
• Assist in the preparation of executive communications and strategic documentation.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.
• 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and maintain strict confidentiality.
• Professional demeanor with strong interpersonal and stakeholder management skills.

Preferred Skills

• Experience supporting C-level executives or senior leadership teams.
• Strong attention to detail and problem-solving abilities.
• Ability to thrive in a fast-paced, dynamic environment.
• Experience coordinating international travel and executive events is an advantage.

What We Offer

• Opportunity to work closely with senior leadership.
• Dynamic and collaborative work environment.
• Professional growth and development opportunities.
• Competitive compensation and benefits package.

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